Administrative and Facilities Manager

ZipRecruiter; San Francisco (CA); Hybrid; USD 105,000 - 120,000; Full time

Job summary

A leading professional services firm in San Francisco is seeking an Administrative and Facilities Manager to lead a team and ensure smooth office operations. The role requires strong leadership, communication skills, and experience in managing administrative staff. This hybrid position offers competitive pay and a comprehensive benefits package.

Benefits

Competitive salary with bonus potential

Comprehensive benefits package (medical, dental, vision, 401(k), PTO)

High-visibility leadership role

Opportunity to make a meaningful impact on team growth

Qualifications

• 5–7 years of experience in administrative or office operations roles.
• 2–3 years of experience managing admin teams.

Responsibilities

• Supervise and coach a team of 6–8 administrative professionals.
• Manage daily office operations including space planning and vendor coordination.

Skills

Leadership

Communication

Education

Bachelor’s degree

Tools

Microsoft Word

PowerPoint

Excel

Job description

Job DescriptionJob Description

Job Title:

Administrative and Facilities Manager

Location (city, state):

San Francisco, CA (Hybrid)

Industry:

Professional Services

Pay:

$105,000–$120,000/year + discretionary bonus

About our client:

Addison Group is working with a globally respected professional services firm known for delivering high-impact consulting solutions. Their San Francisco office is seeking a skilled Administrative and Facilities Manager to lead an administrative team while ensuring smooth day-to-day office functionality.

Job Description:

This full-time, permanent role requires a leader who is hands-on, strategic, and passionate about team development and operational excellence. The ideal candidate will have experience managing administrative staff, overseeing facilities or office operations, and navigating performance management with professionalism and empathy.

Key Responsibilities:

• Supervise and coach a team of 6–8 administrative professionals across multiple offices
• Collaborate with internal stakeholders to align admin support with business objectives
• Conduct training, onboarding, and ongoing development of team members
• Handle performance management, including delivering feedback and supporting improvement plans
• Manage daily office operations including space planning, vendor coordination, and upkeep
• Lead or support office projects such as renovations, layout changes, or relocations
• Step in to provide backup administrative support when needed (travel booking, calendaring, expenses)

Qualifications:

• 5–7 years of experience in administrative or office operations roles
• At least 2–3 years of experience managing admin teams
• Professional services experience (consulting, legal, or similar environments)
• Bachelor’s degree
• Proficiency in Microsoft Word, PowerPoint, and Excel; CRM experience a plus
• Strong communication and leadership skills
• Experience managing performance and delivering constructive feedback
• Ability to work across time zones and handle occasional travel (1–2x/year to Chicago)

Additional Details:

• Reports to: Director of Administration & Facilities
• Will manage admins in San Francisco, Chicago, and Sydney
• Hybrid Schedule: 3 days in-office during the first year, then 2 days in-office thereafter
• Business casual/professional dress code
• Interviews: Zoom rounds with hiring managers, final onsite interview
• Training support provided by outgoing manager

Perks:

• Competitive salary with bonus potential
• Comprehensive benefits package (medical, dental, vision, 401(k), PTO)
• High-visibility leadership role with cross-office influence
• Opportunity to make a meaningful impact on team growth and office culture

Why choose Addison HR & Administrative?

• Pay: We negotiate high salaries using U.S. Bureau of Labor Statistics

• Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, 401K, and monetary bonuses

• Permanent Employment: Many of Addison’s job openings lead to potential permanent employment

• Connections: You connect directly with hiring managers from renowned organizations

• Options: You are presented multiple employment options near your home

• Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation

#Admin1

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to , , , , , , , , genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Addison Group complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.