Administrative and Data Assistant (Hourly)

Austin Community College; Austin (TX); On-site; USD 28,000 - 39,000; Part time

Job summary

Austin Community College is seeking an Administrative and Data Assistant (Hourly) to support the Advancement Services team with high-volume data entry, reporting, and documentation.

Responsibilities include importing/exporting data into Raiser’s Edge NXT, maintaining donor records, preparing lists and reports, and assisting with Board-related tasks while handling confidential information with discretion. This is a part-time, on-site role in Austin, TX.

Qualifications

• High-volume data entry experience with accuracy.
• Experience with Raiser’s Edge NXT preferred.
• Proficient in Excel with formulas, pivot tables.
• Ability to handle confidential information with discretion.

Responsibilities

• Perform high-volume data entry with accuracy.
• Maintain gift and constituent records in CRM.
• Assist with BoardSpot and Board Committee tasks.
• Update and maintain the Standards Manual and policies for Advancement.
• Prepare lists and reports in support of fundraising analysis.
• Support other administrative tasks as needed.

Skills

Data entry

Attention to detail

Time management

Communication

Education

High school diploma or equivalent

Tools

Raiser’s Edge NXT

Excel

Google Workspace

Microsoft Office

Job description

Job Posting Closing Times: Job postings are removed from advertising at 12:00 A.M. on the closing date e.g., at midnight on the day before the closing date.Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment. – AR 4.0300.01If you are a current Austin Community College employee, please click this link to apply through your Workday account.Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college, as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.As a community college committed to our mission, we seek to recruit and retain a workforce that:Values intellectual curiosity and innovative teachingIs attracted by the college's mission to promote equitable access to educational opportunitiesCares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income students, and students from underserved communities.Focused on student academic achievement and postgraduate outcomesWelcomes difference and models respectful interaction with othersEngages with the community both within and outside of ACCJob Posting Title:Administrative and Data Assistant (Hourly)Job Description Summary:Provides complex clerical and administrative support to a departmental office or program.Job Description:Job Description - Description of Duties and TasksPerform high-volume data entry with accuracy and attention to detail, including importing and exporting data files into Raiser’s Edge NXTEnsure accurate, timely, and complete data collection, entry, reconciliation, and reporting for gift and constituent records as it supports the Advancement teamRegularly review data records for accuracy, completeness, and consistency, including latest constituent data and preferencesAssist with BoardSpot and Board Committee administrative tasks and documentation as it supports the Senior Director of Advancement Services and StewardshipUpdate and maintain the Standards Manual and other policies and procedures as it supports the Advancement teamEnter and process documentation such as forms, reports, surveys, and compliance-related paperworkPrepare lists and reports in support of fundraising analysis and stewardship effortsSupport other administrative, scheduling, and clerical tasks as neededKnowledgeExperience with high-volume data entry and maintaining record accuracyAdvanced knowledge and experience with spreadsheets (Excel, Sheets) including but not limited to formula creation, pivot tables, dashboards and reporting preparationAssociation of Fundraising Professionals (AFP) code of ethical conductSkillsStrong attention to detail and organizational skillsAbility to manage confidential information with discretionReliable attendance and strong time management skillsComfortable working independently in a steady-paced office environmentEstablishing and maintaining effective working relationshipsEffectively using interpersonal and communication skillsEffective customer-orientation when working with a multicultural populationTechnology SkillsUnderstanding of and experience with CRM databases (Raiser’s Edge NXT knowledge preferred)Ability to use features such as queries and lists to successfully pull data sets from CRM to support Foundation effortsProficiency with Microsoft Office (Word, Excel, Outlook)Proficiency with Google Workspace (preferred)Use a variety of spreadsheet, word processing, database, and presentation softwarePhysical RequirementsWork is routinely performed in a standard office or similar environmentSubject to standing, walking, sitting, bending, reaching, kneeling, pushing, and pullingOccasional lifting of objects up to 10 poundsSafetyWork safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.Hourly Pay Rate$24.10/HourUp to 19 hours per week.Number of Openings:1Job Posting Close Date:September 24, 2026Clery ActAs required by the US Department of Education, employees are required to report violations under Title IX and, under the Jeanne Clery Campus Safety Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.Austin Community College produces an Annual Security Report as required by the Clery Act. This report includes statistics from the previous three years concerning reported crime that occurred on campus; public property adjacent to and accessible from campus; and in certain non-campus buildings/property owned or controlled by ACC. The report includes institutional policies concerning campus security and other safety information.For direct access to the current Annual Security Report, visit www.austincc.edu/asr . You may obtain a hard copy by contacting the Clery Compliance Officer ( [e-mail] ). For an overview, see ACC's Clery Act website.DisclaimerThe above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.