Administrative Analyst - TVFSON

The California State University; San Jose (CA); On-site; USD 62,000 - 67,000; Full time

Benefits offered by this job

Comprehensive benefits package

Employer-provided background check

Job summary

San José State University seeks an Administrative Analyst to coordinate regulatory compliance reporting, onboarding, and contracts within the Valley Foundation School of Nursing. You will gather and analyze data on accreditation, clinical placements, and student requirements, partnering with faculty, staff, and clinical agencies.

The role requires strong communication, confidentiality, and database skills, with routine collaboration across university departments.

Qualifications

• Bachelor's degree or equivalent training.
• Administrative work experience involving study, analysis, and/or evaluation leading to improvement of administrative policies, procedures, or programs.

Responsibilities

• Coordinate regulatory reporting and accreditation activities (BRN, WASC, CCNE).
• Coordinate clinical onboarding and student placements with agencies, contracts office, faculty, and students.
• Manage clinical affiliation agreements and contracts tracking documents and timelines.
• Collect and analyze information; prepare reports for accreditation and department needs.
• Provide administrative support to directors and coordinators while maintaining confidentiality.

Skills

Communication skills

Policy interpretation

Report writing

Confidentiality

Database knowledge

Contract management

Customer service

English grammar

Training databases

MS Access

Adobe Acrobat

MS Office

Spreadsheets

Gmail

Google Docs

PeopleSoft

Skyfactor

Filemaker Pro

CastleBranch

Education

Bachelor's degree or equivalent training

BA in Business Management or related field

Tools

MS Access

Adobe Acrobat

MS Office

Spreadsheets

Gmail

Google Docs

PeopleSoft

Skyfactor

Filemaker Pro

CastleBranch

Job description

Job Summary

The Valley Foundation School of Nursing (TVSON) is seeking an Administrative Analyst to coordinate regulatory compliance reporting, clinical onboarding, clinical practicum contracts, and administrative operations. Reporting to the Director of Resources and Operations and receiving work lead direction from the Director of the School of Nursing, this position gathers, analyzes, and maintains data related to accreditation, clinical placements, contracts, and student requirements. The incumbent works collaboratively with faculty, staff, clinical agency partners, and the College of Health and Human Sciences, and university departments.

Key Responsibilities

• Maintain records, demographic data, databases, surveys, and documentation required for California Board of Registered Nursing, WASC, and CCNE reporting and accreditation activities.
• Coordinate clinical onboarding and student placements by working with clinical agencies, the SJSU Contracts Office, faculty coordinators, and students.
• Manage clinical affiliation agreements and contracts by tracking documents, timelines, processes, and completion status.
• Collect and analyze information through surveys, interviews, and other methods; prepare reports and documentation for accreditation and departmental needs.
• Provide administrative and clerical support to the Director, Assistant Director, and School of Nursing coordinators while maintaining confidentiality and accurate records.

Knowledge, Skills & Abilities

• Ability to communicate with constituents in a professional and respectful manner
• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist
• Ability to draft, compose and appropriately format correspondence and standard reports
• Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies
• Ability to be fully functional in all technical aspects of work assignments
• Professional interface with faculty, University personnel and clinical agency partners for contract management
• Strong oral and written communication skills.
• Must possess excellent customer service and public relations skills
• Thorough knowledge of office methods, procedures and practices; English grammar, business writing, punctuation and spelling
• Skilled in training for all SJSU Nursing student admission related databases (i.e. Skyfactor, Filemaker Pro, PeopleSoft)
• Skilled in training for all SJSU Nursing student department criteria related databases (i.e. CastleBranch)
• Understanding of information required for reporting for the BRN, WASC, and CCNE
• Working knowledge or ability to develop understanding of the various databases used in the department
• General awareness of emerging technologies, including artificial intelligence (AI), and a willingness to develop skills in their appropriate, responsible, and ethical use in a higher education environment, consistent with institutional policies and practices

Required Qualifications

• A bachelor's degree and/or equivalent training
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred Qualifications

• BA in Business Management or related field
• Experience managing and coordinating a complex office
• Demonstrated experience tracking, organizing and distributing documents, including managing and filing documents electronically
• Demonstrated excellent written and communication skills
• Experience handling confidential informationDemonstrated working knowledge of MS Access and Adobe Acrobat
• Experience with MS Office, Spreadsheets, reporting, Gmail and Google docs

Compensation

Classification: Administrative Analyst/Specialist Non-Exempt

Anticipated Hiring Range: $5,513/month - $5,967/month (Step 8 – Step 12)

CSU Salary Range: $4,799/month - $6,992/month (Step 1 – Step 20)

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .

Application Deadline

All applicants must apply within the specified application period: October 16, 2026 through November 1, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

People and Culture

[e-mail]

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to [e-mail] .

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Education Code 89521 Requirements

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.