Administrative Analyst: Government Contract Operations

Alutiiq, LLC; Lorton (VA); On-site; USD 72,000 - 75,000; Full time

Job summary

ALUTIIQ INFORMATION MANAGEMENT LLC is seeking an Administrative Analyst to provide administrative, operational, and analytical support to program leadership and government stakeholders. This on-site role coordinates personnel records, onboarding/offboarding, and maintains efficient office operations in a government contracting environment.

The ideal candidate has a high school diploma, 2+ years of admin/analyst experience, strong MS Office skills, and the ability to obtain a TS clearance.

Qualifications

• High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of two (2) years of administrative, operational support, or analyst experience.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
• Ability to obtain and maintain a Top Secret clearance
• Strong organizational and time-management skills with the ability to prioritize competing requirements.
• Ability to work independently and collaboratively within a team environment.
• Strong attention to detail and commitment to accuracy.

Responsibilities

• Provide administrative and operational support to program leadership, corporate management, and Department of State stakeholders.
• Coordinate and serve as the main POC in working with other key stakeholders to complete all tasks regarding personnel support and/or program documentation support
• Coordinate and support onboarding and out-processing activities as the main POC for program personnel, ensuring compliance with corporate and contractual requirements.
• Establish, maintain, and audit personnel records and administrative files, including certifications, training documentation, security-related records, and employee documentation.
• Maintain strict confidentiality and safeguard sensitive personnel and operational information.
• Prepare, distribute, and archive tasks such as meeting agendas, minutes, action items, weekly update emails, quarterly newsletters, MS Teams documentation, processes, policies, and related correspondence.
• Coordinate scheduling and tracking of required corporate and government training for program personnel.
• Assist with monitoring and maintaining personnel access requirements, including system access, building credentials, and account status coordination.
• Coordinate meetings, conference calls, and administrative engagements with internal leadership and government customers.
• Maintain and update program contact rosters, organizational directories, and office seating assignments, and other like materials.
• Organize, maintain, and improve electronic filing systems, shared drives, and document management processes.
• Manage office supply inventories and coordinate procurement requests to support operational requirements.
• Develop, maintain, and track attendance, staffing, and administrative reporting tools for PMO personnel.
• Support coordination efforts with government facility representatives regarding staffing, workspace, and operational support matters.
• Assist in preparing administrative reports, status updates, metrics, and other program documentation as required.
• Identify opportunities to improve administrative workflows, efficiency, and record management practices.
• Perform additional administrative, operational, and analytical duties in support of program objectives and contract requirements.
• Other Duties as assigned

Skills

MS Office

Organizational skills

Communication

Time management

Analytical thinking

Education

High School Diploma or GED

Tools

MS Teams

MS Word

MS Excel

PowerPoint

Job description

ALUTIIQ INFORMATION MANAGEMENT LLC is seeking an Administrative Analyst to provide administrative, operational, and analytical support to program leadership and government stakeholders. This on-site role coordinates personnel records, onboarding/offboarding, and maintains efficient office operations in a government contracting environment.

The ideal candidate has a high school diploma, 2+ years of admin/analyst experience, strong MS Office skills, and the ability to obtain a TS clearance.