Administrative Aide, Executive Programs

NYU Stern School of Business; New York (NY); On-site; USD 46,000 - 65,000; Full time

Job summary

NYU Stern School of Business has an exciting opportunity for an Administrative Aide supporting the Executive Programs team. The selected candidate will coordinate department programs and logistics and provide customer service and support to students, administrators, and faculty.

The incumbent will manage calendars, scheduling, travel and event coordination; draft correspondence; track budgets; update web pages; process reimbursements and take on special projects as needed.

Qualifications

• Bachelor’s degree and the equivalent of 1 year of office experience or an Associate’s degree and the equivalent of 2 years of office experience is preferred.
• A minimum of a high school diploma and 3 years of office experience is required.
• Proficiency with intermediate to advanced Microsoft Office applications is preferred.

Responsibilities

• Coordinate department programs and logistics.
• Provide customer service to students, administrators, and faculty.
• Manage calendars and scheduling; arrange travel and events.
• Draft correspondence and track budgets.
• Update department web pages and process reimbursements.
• Handle special projects as needed.

Skills

Calendar management

Scheduling

Travel coordination

Event coordination

Customer service

Budget tracking

Web page updates

Reimbursements

Office administration

Education

Bachelor’s degree + 1 year office experience

Associate’s degree + 2 years office experience

High school diploma + 3 years office experience

Tools

Microsoft Office

Job description

NYU’s Stern School of Business has an exciting opportunity for an Administrative Aide supporting the Executive Programs team. The selected candidate will coordinate department programs and logistics and provide customer service and support to students, administrators, and faculty. The incumbent will be responsible for calendar management; scheduling, travel and event coordination; drafting correspondence; tracking budgets; updating web pages; processing reimbursements and special projects as needed.

A Bachelor’s degree and the equivalent of 1 year of office experience or an Associate’s degree and the equivalent of 2 years of office experience is preferred. A minimum of a high school diploma and 3 years of office experience is required. Proficiency with intermediate to advanced Microsoft Office applications is preferred.

In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $40.22. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.

New York University Stern School of Business, located in the heart of Greenwich Village and deeply connected with the City for which it is named, is one of the nation’s premier management education schools and research centers. NYU Stern offers a broad portfolio of transformational programs at the graduate, undergraduate and executive levels, all of them enriched by the dynamism and deep resources of one of the world’s business capitals. NYU Stern is a welcoming community that inspires its members to embrace and lead change in a rapidly transforming world.

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.

NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.