Administrative Aide 1

Prince George's County, Maryland; Upper Marlboro (MD); On-site; USD 36,000 - 54,000; Full time

Job summary

Prince George's County Government is seeking an entry-level Administrative Aide to support a busy unit with a range of clerical tasks. You will prepare letters, subpoenas, court orders, and other documents from case files, typing notes, and verbal instructions from assigned Assistant State's Attorneys.

This role involves front-line contact with the public, handling confidential materials, prioritizing work, and ensuring timely, accurate processing in a professional County setting.

Qualifications

• High school diploma or GED required.
• At least 1 year of advanced clerical experience involving public interaction.
• Typing, office practices, or related clerical coursework preferred.

Responsibilities

• Enter, modify and delete case information in CJIS system and related databases.
• Prepare subpoenas, court orders, petitions, writs and other legal documents for attorneys.
• Receive calls from the public, victims, witnesses, and agencies; direct inquiries appropriately.
• Complete tasks within prescribed time limits per department procedures and mandates.
• Prepare copies of discovery materials and distribute to defense attorneys as needed.

Skills

Office software

File organization

Document review

Secretarial duties

Effective communication

Education

High school diploma or GED

Job description

Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

Nature and Variety of Work

Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

Applicant Limit Notice: Please be advised that applications for this position will be capped at a maximum of 100 submissions. Once this threshold has been reached, the posting will close, and no further applications will be accepted. We encourage interested candidates to apply promptly to ensure consideration.

About The Position

This is an entry level position that handles and coordinates a variety of complex administrative functions and activities within an assigned Unit. Prepares letters, memorandums, reports, labels, envelopes, subpoenas, motions, court orders, petitions, writs and other legal documents from case files, handwritten copy and verbal instructions from assigned Assistant State's Attorneys. Prepares subpoenas for witnesses and police officers for court hearings in accordance with established procedures.

About The Agency

The Office of the State’s Attorney strives to secure justice for all residents through firm, fair and consistent prosecutions with the highest level of experience, integrity and professionalism. The Office will be responsive to the very diverse community of Prince George’s County, treating every person with dignity and respect. The State's Attorney's Office (SAO) is responsible for serving nearly one million residents of Prince George's County. The SAO's legal department is divided into multiple divisions, each of which has jurisdiction over different facets of criminal law.

Examples of Work

• Utilizes the computer terminals and all accesses available, pertinent to the operations of the Division and the criminal justice system. Enters, modifies and deletes pertinent felony case information on CJIS network.
• Operates Computer (PC) providing additional flexibility in up-dating case work and other written materials for attorneys' signature; determines and utilizes appropriate formats.
• Receives calls from the general public, victims, witnesses, concerned citizens, attorneys, police officers, Federal , State, and local government agencies, District and Circuit Court offices and Judiciary.
• Completes all tasks within prescribed time limitations as dictated by the judiciary, various departmental procedures, and other mandates.
• Prepares appropriate copies of all discovery material in each criminal case; assembles and disseminates all essential paperwork to entered defense attorney.
• Identifies cases handled by the Public Defender's Office and provides a copy of all discovery letters in those cases for accurate billing by our Administrative Division to that agency.
• Manages CT felony case files appropriately; accurately documents completion of all case related paperwork on case jacket.
• Exercises appropriate discretion and good judgment in determining type of information to be furnished upon request; always complies with State mandated guidelines.
• Establishes standardized Office files and maintains daily.
• Determines priority of work; willingly accepts and completes emergency work.
• Welcomes visitors in a courteous and professional manner. Directs visitors promptly to appropriate personnel, after verifying their availability.
• Performs these tasks and duties willingly and cooperatively and as needed.

Qualifications

Minimum Qualifications

• High school diploma or G.E.D. certificate with coursework in typing, office practices or other related clerical subjects.
• One (1) year of advanced diverse and/or technical clerical experience which must have involved working with the public for at least six (6) months.

Preferred Qualifications

• Skill in the operation of a variety of standard office software and equipment. Skill in organizing and maintaining files and other office documents.
• Skill in reviewing documents for accuracy and completeness.
• Ability to perform responsible secretarial duties which may include taking and transcribing of oral dictation. Ability to compose correspondence with only general instructions.
• Ability to communicate effectively with County, citizens, co-workers, vendors, and others.

EACH APPLICANT MUST INCLUDE INFORMATION THAT CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION

Additional Eligibility Criteria

Candidates deemed as meeting the minimum qualifications will be invited to complete and pass an online Administrative Aide examination. Applicants who have previously taken and passed the exam on or after 8/1/2024 will not be required to re-test. Previous passing test scores will be applied.

Additional Information

Salary Range Transparency

The salary range listed in this announcement reflects the offer range for this position. Offers made within this range are based on qualifications, experience, and internal equity.

Tentative Interview Dates

October 19-30, 2026. Please note that interview dates are subject to change and only selected candidates will receive confirmation and additional details.

Job Location

14735 Main Street, Suite M3404, Upper Marlboro, MD 20772

Conditions of Employment

• Meet all training and performance standards and demonstrate proficiency as required by the agency.
• Wear and use agency protective apparel and equipment in the performance of their assigned duties.
• Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings.
• Be willing and able to serve as an essential employee. Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.

Eligibility to Work

Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.

INTERNAL APPLICANTS

If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.

Prince George's County Government is an Equal Opportunity/Affirmative Action Employer Committed to Diversity and Inclusion in the Workplace