Administrative Admin

Aston Carter; Peoria (IL); On-site; USD 22,000 - 32,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability Insurance

Paid Time Off

Job summary

Aston Carter is seeking an Admin Coordinator in Peoria, IL to support the recruiting team with essential administrative tasks. You will generate letters, post jobs, pre-screen resumes, and help schedule interviews and offers. The role emphasizes confidentiality, data handling, and process documentation.

You will coordinate with hiring managers, maintain recruitment applications, and ensure smooth pre-hire activities. A 0–2 year background and familiarity with Workday or Yello are a plus.

Qualifications

• Experience with recruiting support processes and documentation.
• Ability to prescreen resumes and coordinate interview logistics.
• Familiarity with ATS systems and confidential materials.

Responsibilities

• Provide administrative support to the recruiting team.
• Generate letters and documents for candidates.
• Schedule interviews and assist in pre-hire activities.
• Oversee offer letters and contracts rollout and reference checks.

Skills

Detail oriented

Strong communication

Service excellence

Excel & Outlook scheduling

Confidentiality

Education

Associate or bachelor's degree preferred

Tools

Workday

Yello

Job description

Job Title: Admin Coordinator

The Admin Coordinator will provide vital administrative support to the recruiting team. This includes generating necessary letters and documentation for potential candidates, scheduling interviews, creating job postings, assisting in benchmarking against industry competitors, and developing hiring policy documentation. The role also involves prescreening resumes, assisting in interview scheduling, and overseeing the offer letters, contracts roll-out process, and other pre-hire activities. Additionally, you will be responsible for providing exceptional service to colleagues and candidates, maintaining confidentiality, and executing administrative tasks as needed.

Responsibilities

• Provide administrative assistance to the recruiting team.
• Generate required letters and documentation for prospective candidates.
• Schedule interviews with hiring managers or administrative assistants.
• Assist in benchmarking with industry competitors.
• Develop hiring policy documentation.
• Prescreen resumes sourced against existing job requisitions.
• Oversee and coordinate offer letters, contracts roll-out process, reference check process, and security clearances.
• Assist in execution of pre-hire activities and support data gathering for new hire record creation.
• Update recruitment applications like Workday as required.

Essential Skills

• Detail oriented
• Strong communication skills, both oral and written
• Service excellence
• Familiarity with Excel and Outlook, especially for scheduling
• Strong confidentiality

Additional Skills & Qualifications

• Experience with ATS (Workday is a plus)
• Experience with Yello
• Technology savvy and agile
• Experience with confidential and sensitive materials
• 0-2 years of experience
• Associate or bachelor's degree preferred but not required

Job Type & Location

This is a Contract position based out of Peoria, IL.

Pay And Benefits

The pay range for this position is $16.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 13, 2026.

Workplace Type

This is a fully onsite position in Peoria,IL.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.