Administration - Talent Acquisition Specialist

Volunteers of America; Sacramento (CA); On-site; USD 39,000 - 45,000; Full time

Job summary

Volunteers of America is seeking a Talent Acquisition Specialist to lead full cycle recruiting for program and administrative roles across California and Nevada. The role partners with HR and program leadership to forecast needs and ensure a mission-aligned candidate experience.

Qualified candidates will have a Bachelor’s degree in HR or related field and 1–3 years in talent acquisition, preferably in nonprofit or mission-driven environments.

Qualifications

• Excellent written and verbal communication skills.
• Ability to engage effectively with candidates, staff, community partners, and leadership.
• Strong organizational, analytical, and problem-solving skills.
• Strong attention to detail.
• Demonstrated ability to manage multiple priorities and deadlines while maintaining attention to detail.
• Computer and technology skills; Outlook, Word, Excel, applicant tracking system, PowerPoint, etc.

Responsibilities

• Forecast staffing needs with HR and program leaders across CA and NV.
• Manage full cycle recruiting: post announcements, screen, interview, and coordinate offers.
• Source candidates via job boards, social media, colleges, workforce partners, and community organizations.
• Maintain ATS data and recruitment metrics; optimize templates and documents.
• Coordinate and participate in job fairs, events, and outreach to promote the organization.
• Standardize job descriptions, interview guides, and selection tools; support equitable hiring.

Skills

Communication skills

Candidate engagement

Organization

Analytical thinking

Problem solving

Attention to detail

Tech proficiency

Education

Bachelor’s degree in HR or related field

Job description

Overview

WHO WE ARE: We are more than a nonprofit organization. We are a ministry of service that includes nearly 600 paid professional employees dedicated to helping those we serve. We provide compassionate care today for flourishing communities tomorrow. Founded locally in 1911, VOA Northern California & Northern Nevada is one of the largest providers of social services in the region, delivering a broad range of community-based services that transform lives while meeting immediate needs of families, individuals, veterans, seniors, and youth. In fact, VOA-NCNN provides shelter or housing to over 3,500 men, women, and children every night.

OUR MISSION: VOA puts faith into action by providing compassionate human services to empower individuals and strengthen communities. VOA aspires to create a world in which every person lives a life of emotional, physical, and spiritual well-being, filled with hope across Northern California & Northern Nevada.

PROGRAM AND LOCATION: VOA-NCNN, a Certified Great Place to Work, is recruiting for a full-time Talent Acquisition Specialist position. Full-time employees (working 30 or more hours a week) are eligible for a benefits package that includes paid holidays, vacation, sick pay, health, dental, vision, life, and short-term disability insurance coverage.

Responsibilities

POSITION SUMMARY

The Talent Acquisition Specialist is responsible for full cycle recruiting for program and administrative positions across our California and Nevada locations, with a focus on high volume frontline and case management roles. This role partners closely with HR and program leadership to understand workforce needs, develop sourcing strategies, and ensure a positive, mission aligned candidate experience.

OBJECTIVES/ACTIVITIES

A. Full Cycle Recruiting

1. Partners with HR Manager, HR Generalist, and program leaders to forecast staffing needs and prioritize requisitions across California and Nevada.
2. Manage full cycle recruiting: develop and post job announcements, screen applications, coordinate hiring manager interviews, and support offer and pre hire processes.
3. Source candidates through job boards, social media, professional associations, colleges, workforce partners, and community organizations, with particular emphasis on frontline and case management pipelines.
4. Maintain and optimize use of the Applicant Tracking System (ATS), ensuring accurate data on candidates, requisitions, and recruitment metrics (time to fill, source of hire, offer acceptance).
5. Management of the ATS templates, forms, and documents to ensure accurate information.
6. Coordinate and participate in job fairs, hiring events, and community outreach activities to promote the organization as an employer of choice.
7. Collaborate with HR colleagues to standardize job descriptions, interview guides, and selection tools that reflect organizational values and legal/EEO requirements.
8. Support hiring managers with interview training, selection decisions, and equitable hiring practices.
9. Assist with onboarding coordination to ensure smooth handoff from “offer accepted” to first day, including communication with HR, IT, and program teams.
10. Assist with New Employee Orientation and other employee training.
11. Manage a live tracking spreadsheet showing all open positions, who is filling them and what process they are in.
12. Track and report recruiting metrics and trends, and recommend improvements to processes, sourcing channels, and candidate experience.

Qualifications

EQUIVALENT EDUCATION AND EXPERIENCE

Bachelor’s degree in human resources, business, or related field is preferred. One to three years of experience in full cycle recruiting, talent acquisition, or a related HR role; experience supporting multiple locations or high-volume hiring is strongly preferred. Experience recruiting for human services, nonprofit, healthcare, or similar mission driven environments, or strong demonstrated commitment to nonprofit/mission focused work. Working knowledge of recruiting best practices, basic employment law/EEO considerations, and use of ATS and common sourcing platforms. Strong relationship building, communication, and consulting skills with hiring managers at all levels. Ability to manage multiple requisitions and deadlines in a fast-paced environment with shifting priorities. Experience recruiting in California and/or Nevada and familiarity with regional labor markets preferred. Experience with nonprofit program roles such as shelter staff, case managers, outreach workers, and clinical/support positions preferred. Must be able to manage a live Excel spreadsheet tracking all steps of the recruiting process. Valid California driver's license, reliable transportation and ability to meet the organization’s insurance carrier guidelines are required.

SPECIFIC SKILLS REQUIRED

Excellent written and verbal communication skills
Ability to engage effectively with candidates, staff, community partners, and leadership
Strong organizational, analytical, and problem-solving skills

Strong attention to detail
Demonstrated ability to manage multiple priorities and deadlines while maintaining attention to detail
Computer and technology skills; Outlook, Word, Excel, applicant tracking system, PowerPoint, etc.

PHYSICAL REQUIREMENTS

Ability to sit, stand, walk, bend, and stoop throughout the workday
Ability to occasionally lift and move up to 10 pounds
Ability to drive to program sites and community locations as needed
Able to climb stairs as required when visiting programs

Pay Range: USD $28.00 - USD $33.00 /Hr.