Administration Office Secretary

Highlands School District; Natrona Heights (PA); On-site; USD 60,000 - 80,000; Full time

Job summary

An established educational institution is seeking a dedicated Administration Office Secretary to join their team. This role is crucial for ensuring smooth communication and coordination within the administrative office. The ideal candidate will possess strong organizational and communication skills, along with the ability to manage multiple tasks efficiently. Responsibilities include maintaining calendars, responding to inquiries, and providing clerical support. This position offers the opportunity to be an integral part of a supportive and collaborative environment, where your contributions will help facilitate effective operations within the school district.

Qualifications

• High school graduation or equivalent required.
• Associates degree in business preferred.

Responsibilities

• Respond to inquiries and facilitate communication among parties.
• Maintain calendars and coordinate scheduling of appointments.
• Provide clerical support to Central Office Administrators.

Skills

Organizational Skills

Time Management

Communication Skills

Problem-Solving

Confidentiality

Computer Skills

Education

High School Diploma

Associate's Degree in Business

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

ADMINISTRATION OFFICE SECRETARY

A twelve-month secretarial position at the Highlands Administrative Center.

Essential Functions:

• Responds to inquiries (including telephone calls and emails), providing information and facilitating communication among the parties and/or providing direction.
• Provides clerical support to Central Office Administrators.
• Maintains the daily/weekly/monthly calendars to coordinate the scheduling of work-related appointments, activities, meetings, etc.
• Maintains calendar of school district events for the purpose of coordinating and scheduling district activities.
• Generates requisitions and works with the Business Office to process ordering of materials, resources and supplies.
• Engages with vendors as required.
• Processes incoming mail, sorting items in terms of importance and known priorities; sends outgoing mail.

Additional Duties:

• Performs other related duties, as assigned by the Administrator.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be inclusive of all aspects of the position.

Knowledge, Skills and Abilities:

• Ability to establish and maintain cooperative working relationships with others.
• Ability to carry out instructions furnished in written or oral form.
• Ability to understand, apply and use computers and software applications (e.g., Word, Excel, PowerPoint).
• Ability to problem-solve and manage job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process documents and paperwork accurately and according to established procedures.
• Ability to maintain confidentiality of information regarding students, employees and others, financial information, collective bargaining information, etc.
• Organizational, scheduling, and time management skills.

Qualification Profile:

Any combination of education and work-related experience providing the required skill and knowledge for successful performance would be qualifying.
Typical qualifications would be equivalent to: (a) Graduation from high school, (b) Associates degree with course work in business, word processing, office procedures and record keeping preferred, (c) Successful experience of an increasingly responsible nature in public service, and administrative assistance or secretarial position.

Highlands is an EOE