Administration & Finance Specialist

Archie Bolden USA; Atlanta (GA); On-site; USD 60,000 - 68,000; Full time

Job summary

A leading global design studio in Atlanta is seeking an Administration & Finance Specialist to support daily operations and HR functions. The ideal candidate will manage office workflow, assist in recruitment, and maintain financial records. Strong organizational and communication skills are essential. This full-time position offers a dynamic work environment with opportunities for growth.

Qualifications

• 2–4 years of experience in office administration and basic finance/bookkeeping.
• Ability to handle confidential information with professionalism.

Responsibilities

• Oversee daily office operations and ensure smooth workflow.
• Assist with recruitment coordination and onboarding processes.
• Draft and manage legal documents and contracts.

Skills

Organizational Skills

Communication

Detail-oriented

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office Suite

Basic financial software

Job description

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Archie Bolden is a global multi-disciplinary design studio specializing in Architecture, Interior Design, Decoration and 3D Visualization. This position is full time in our Atlanta office however will be servicing and collaborating with all 5 of our global offices.

POSITION PROFILE

The Administration & Finance Specialist is a key support role responsible for ensuring the smooth running of daily office operations, providing administrative and HR support, and maintaining accurate financial records through basic bookkeeping. This position works cross-functionally to enhance operational efficiency, support internal processes, and ensure compliance with company procedures. The ideal candidate is detail-oriented, proactive, and adaptable, with strong organizational and communication skills.

KEY RESPONSIBILITIES

Office & Operations Management

• Oversee daily office operations, ensuring smooth workflow and resolving operational issues in a timely manner.
• Maintain organized electronic filing systems, ensuring all business records are up-to-date and easily accessible.
• Assist in developing and refining internal processes to enhance efficiency across departments.
• Implement operational strategies that align with company goals and improve team performance.
• Coordinate office supplies, vendor relationships, and equipment maintenance.
• Perform bookkeeping duties including tracking invoices, basic ledger entries, and bank reconciliations.
• Manage the office’s financial processes, including expense reporting for leadership, petty cash, and document preparation for accounting.
• Support budgeting activities and help generate financial summaries or reports as requested.

Human Resources Support

• Assist with recruitment coordination: posting jobs, scheduling interviews, and communicating with candidates.
• Support onboarding and offboarding processes, ensuring documentation and systems are updated.
• Help implement employee wellbeing initiatives and maintain internal HR documentation.

Contracts & Legal Administration

• Assist in the drafting, review, and management of legal documents, contracts, and service agreements.
• Ensure documentation is accurate, up-to-date, and compliant with internal and legal requirements.

QUALIFICATIONS & SKILLS

• Bachelor’s degree in Business Administration, Accounting, or a related field or relevant work experience in administrative support.
• 2–4 years of experience in office administration and basic finance/bookkeeping
• Strong organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively.
• Proficiency in Microsoft Office Suite and basic financial software, with the ability to learn new tools and systems as required.
• Strong communication skills, both written and verbal, with a professional demeanor.
• Ability to handle confidential information with professionalism and discretion.
• Detail-oriented and proactive, with a strong ability to work both independently and as part of a team.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Finance and Sales

• Industries

  Architecture and Planning

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