Administration Clerk III

McInnis Cement; Bloomington (IL); On-site; USD 29,000 - 32,000; Full time

Job summary

McInnis Cement in Bloomington, IL is seeking an administrative assistant to provide comprehensive support for the Operations daily agenda and priorities. This is an hourly position with occasional travel to Peoria, IL.

You will schedule interviews, manage onboarding, prepare reports, and assist with payroll data entry and document handling. Proficiency in Windows, Word, Excel, and PowerPoint is required. The role supports multiple departments in a fast-paced environment.

Qualifications

• Secondary education in Business Administration or equivalent experience.
• Ability to handle multiple tasks in a fast-paced environment.
• Proficient use of Windows, Word, Excel, and PowerPoint.

Responsibilities

• Schedule interviews for operations recruiting and manage onboarding documents
• Communicate with job applicants regarding employment status
• Maintain applicant flow logs
• Prepare CODs for deposits and balance COD reports
• Summarize employee timecard information for weekly payroll
• Create reports and letters as directed
• Occasional travel to other office

Skills

Administrative support

Recruiting coordination

Microsoft Office

Education

Secondary education in Business Administration

Tools

Windows

Word

Excel

PowerPoint

Job description

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This position is in Bloomington, IL with rare travel to Peoria, IL

Summary:Provides comprehensive administrative support and covers multiple complex responsibilities in order to ensure smooth running of Operations daily agenda and handling of priorities.

Key Responsibilities:

• Schedules interview for operations recruiting and follows the recruiting cycle of scheduling clinic appointments and initiating onboarding documents
• Communicates with job applicants regarding employment and application status
• Maintain applicant flow log
• Maintain special projects logs -ex: wind farm projects
• Receives, sorts and interprets documents and data for entry into system (Good Receipts and Delivery Tickets)
• Assists with completion of credit applications for new customers and submits to credit department for processing
• Prepares COD's for deposit and balances COD report
• Communicate with customers invoice questions, provide copies of invoices or tickets, credit applications
• Summarizes employee timecard information and submits accurate and timely data for weekly payroll
• Create reports and letters as directed
• Other duties may be assigned
• Occasional travel to other office may be required

*Hourly position

$21.00-$23.00

Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:Secondary education in Business Administration preferred and/or equivalent combination of education and experience. Problem solving skills. To perform this job successfully, an individual should have knowledge of computer software’s Windows, Word, Excel, PowerPoint.

Work Environment:Works in a fast-paced environment with a need to respond to ever-changing scenarios.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

While performing the duties of this job, the employee is frequently required to communicate with customers and employees. The employee is regularly required to stand, walk, and talk or hear. The employee frequently is required to reach with hands and arms and climb or balance. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds.