Administration Assistant - Council HQ/Hybrid - SBO10523

Scottish Borders Council; Melrose (MA); Hybrid; USD 26,000 - 34,000; Full time

Job summary

Scottish Borders Council is seeking an Administration Assistant for Council HQ with hybrid working arrangements. You will provide a broad range of administrative support to senior managers and Chief Officers across Education, Adult Social Care, Adult Social Work, and other departments, ensuring high-quality public services.

Your duties include arranging, attending and taking minutes at governance and committee meetings, updating Action Trackers, circulating agendas and minutes, and managing the

Qualifications

• HNC in a related discipline, or other relevant qualification OR equivalent experience, knowledge and skills necessary to undertake the role.

Responsibilities

• Provide wide range of admin support to senior managers and Chief Officers across Education, Adult Social Care, Adult Social Work, Resilient Communities and other departments.
• Arrange, attend and take minutes at meetings such as Adult Social Care Governance Group, Trade Union meetings, Safety Advisory Groups, Borders Housing Alliance and Local Negotiating Committee for Teachers.
• Update meeting Action Trackers; circulate agendas and minutes; monitor the team mailbox; action/respond to enquiries appropriately.

Education

HNC or equivalent qualification

Job description

Administration Assistant - Council HQ/Hybrid - SBO10523

Contract Duration: Temporary until 31/08/2027 or until earlier return of the post holder

*Please note that successful candidates will be interviewed week commencing 30/11/26

Role Purpose

This role is ideal for someone who enjoys variety, learning new systems, and supporting different teams to deliver high‑quality public services.

As part of a team of 3 you will provide a wide variety of admin support, in line with procedures and guidelines, to a number of senior managers and Chief Officers across a range of services including Education, Adult Social Care, Adult Social Work, Resilient Communities and other departments such as Emergency Planning and Information Management Team.

You will arrange, attend and take minutes at various meetings such as Adult Social Care Governance Group, Trade Union meetings, Safety Advisory Groups, Borders Housing Alliance and Local Negotiating Committee for Teachers, amongst others. In addition you will be required to update meeting Action Trackers; circulate agendas and minutes; monitor the team mailbox and action/respond to enquiries appropriately.

HNC in a related discipline, or other relevant qualification OR equivalent experience, knowledge and skills necessary to undertake the role.

Informal Enquiries

Informal enquiries may be made to Samantha Ramage at [e-mail].

Scottish Borders Council is committed to improving the diversity of its workforce to better reflect the communities we serve. We welcome applications from all minority groups and individuals who identify with one or more of the protected characteristics as defined by the Equality Act 2010. In particular from candidates who assess themselves as having a disability, under the Disability Confident Employer scheme this guarantees an interview to those individuals who meet the essential criteria of the post. All appointments will be made on merit.

Scottish Borders Council is committed to providing support for Armed Forces Veterans. Showing its commitment to the Armed Forces Covenant, the Council guarantees an interview to veterans who meet the essential criteria of the post. All appointments will be made on merit.

Employability Support –The Employability Service - For support on completing job applications, Scottish Borders residents can access free support from our specialist Employability Team. Please contact us via the switchboard 01835 824000 asking to be transferred to the Employability Service or email [e-mail]

You can also find more about the support we have to offer, by visiting our website for more information https://www.scotborders.gov.uk/help-finding-job/support-employment