Administration and Fiscal Officer

UNIVERSITY OF THE VIRGIN ISLANDS; Northern (KY); Hybrid; USD 49,000 - 60,000; Full time

Job summary

University of the Virgin Islands seeks an experienced administrator to supervise SBDC programs and coordinate operations. The role involves budgeting, policy development, staff supervision, and liaising with the SBDC State Director to ensure timely execution of objectives.

Qualifications include a Master’s degree with several years of higher education administration experience or a Bachelor’s with more years of related work. Travel may be required for meetings and conferences.

Qualifications

• Education & Experience: Master’s degree in related field and four (4) years of higher education administration experience – or – Bachelor’s degree in a related field and seven (7) years of higher education administration experience.

Responsibilities

• Supervise programs, assists in defining objectives, develop policies and procedures, schedule facilities and events (e.g. meetings, conferences, etc.).
• Coordinate work units, relay difficult assignments, messages and other information from the SBDC State Director to appropriate work unit, follow up on work in progress to ensure timely action, and evaluates work and counsels employees.
• Manage budget, recommend budget items, coordinate submission of proposals to various local and federal agencies, monitor project activities and expenditures, approve purchases and payments, and maintains records of expenditures.
• Prepare quarterly, semi-annual, and annual SBA financial reports, and oversee all audits and financial examinations.
• Administer policy, review and approve documents prepared for SBDC State Director’s signature, assemble and maintains policy decisions and guidelines made by SBDC State Director as it relates to the University.
• Monitor staff recruitment, review all personnel documents for the SBCD State Director, develop procedures for monitoring and verifying annual employee procedures, conduct verification on all personnel documents submitted for SBDC State Director’s approval, and serve on search committees.
• Supervise staff, select and train staff, plan, schedule and assign work, initiate disciplinary action, approve time sheets and leave requests.
• Provide administrative, financial and technical support to the VI SBDC.
• Assists with grant proposals, prepares annual budget, monitors all contracts to ensure Federal and state compliance.
• Monitor revenues and expenditures for fiscal/calendar year.
• Administer and interpret business portion of contracts.
• Train/orient new staff members.
• Keep SBDC State Director informed about calls, issues, events and matters that affect SBDC.
• Perform other duties as assigned.

Education

Master’s degree in related field

Bachelor’s degree in a related field

Job description

1. 1.Supervise programs, assists in defining objectives, develop policies and procedures, schedule facilities and events (e.g. meetings, conferences, etc.).


2. 2. Coordinate work units, relay difficult assignments, messages and other information from the
   SBDC State Director to appropriate work unit, follow up on work in progress to ensure timely
   action, and evaluates work and counsels employees.


3. 3. Manage budget, recommend budget items, coordinate submission of proposals to various local
   and federal agencies, monitor project activities and expenditures, approve purchases and
   payments, and maintains records of expenditures.


4. 4. Prepare quarterly, semi-annual, and annual SBA financial reports, and oversee all audits
   and financial examinations.


5. 5. Administer policy, review and approve documents prepared for SBDC State Director’s signature,
   assemble and maintains policy decisions and guidelines made by SBDC State Director as it
   relates to the University.


6. 6. Monitor staff recruitment, review all personnel documents for the SBCD State Director, develop
   procedures for monitoring and verifying annual employee procedures, conduct verification on all
   personnel documents submitted for SBDC State Director’s approval, and serve on search
   committees.


7. 7. Supervise staff, select and train staff, plan, schedule and assign work, initiate disciplinary action,
   approve time sheets and leave requests.


8. 8. Provide administrative, financial and technical support to the VI SBDC .
   Historically American. Uniquely Caribbean. Globally Interactive
   JOB DESCRIPTION
   9. Assists with grant proposals, prepares annual budget, monitors all contracts to ensure Federal
   and state compliance.


9. 10. Monitor revenues and expenditures for fiscal/calendar year.


10. 11. Administer and interpret business portion of contracts.


11. 12. Train/orient new staff members.


12. 13. Keep SBDC State Director informed about calls, issues, events and matters that affect SBDC .


13. 14. Perform other duties as assigned.

Required Qualifications

Education & Experience
Master’s degree in related field and four (4) years of higher education administration experience – or –
Bachelor’s degree in a related field and seven (7) years of higher education administration experience.
Knowledge, Skills & Abilities

Preferred Qualifications

Considerable knowledge of:
(1) business administration; (2) project management; (3) higher education;
(4) data processing; (5) budgeting; (6) statistical analysis; (8) federal grants; (9) Higher education policies
and procedures; (10) Higher education organization; (11) Higher education activities.

Skill in the operation of: (1) computer; (2) user-friendly software; (3) desk top publishing software; (4)
photocopier; (5) fax machine; (6) typewriter.

Ability to: (1) apply principles to solve complex and practical problems; (2) analyze problems quickly
and take appropriate action under high stress; (3) analyze data; (4) read technical reports and
correspondence; (5) write technical reports and correspondence; (6) use proper spelling, grammar and
punctuation; (7) speak clearly and audibly; (8) make oral presentation to large groups; (9) organize work
efficiently;(10) provide courteous service; and (11) ability to function as a cohesive member of the SBDC
Management Team.

Physical Demands

Physical Demands/Work Environment
Must be able to travel for meetings, conferences, and training.
Must be self-motivated.
Must have the ability to be composed as all time.
Must have the ability to sit for an extended period of time.
Occasionally extended work hours.
Work environment: The noise level in the work environment will be moderate.

Posting Number

Posting Number S490

Location

Location St. Thomas

Position Type

Position Type Full Time

Number of Vacancies- part time

Posted Salary

$49,000 - 60,000

Advertised Job Duties

1. 1.Supervise programs, assists in defining objectives, develop policies and procedures, schedule facilities and events (e.g. meetings, conferences, etc.).


2. 2. Coordinate work units, relay difficult assignments, messages and other information from the
   SBDC State Director to appropriate work unit, follow up on work in progress to ensure timely
   action, and evaluates work and counsels employees.


3. 3. Manage budget, recommend budget items, coordinate submission of proposals to various local
   and federal agencies, monitor project activities and expenditures, approve purchases and
   payments, and maintains records of expenditures.


4. 4. Prepare quarterly, semi-annual, and annual SBA financial reports, and oversee all audits
   and financial examinations.


5. 5. Administer policy, review and approve documents prepared for SBDC State Director’s signature,
   assemble and maintains policy decisions and guidelines made by SBDC State Director as it
   relates to the University.


6. 6. Monitor staff recruitment, review all personnel documents for the SBCD State Director, develop
   procedures for monitoring and verifying annual employee procedures, conduct verification on all
   personnel documents submitted for SBDC State Director’s approval, and serve on search
   committees.


7. 7. Supervise staff, select and train staff, plan, schedule and assign work, initiate disciplinary action,
   approve time sheets and leave requests.


8. 8. Provide administrative, financial and technical support to the VI SBDC .
   Historically American. Uniquely Caribbean. Globally Interactive
   JOB DESCRIPTION
   9. Assists with grant proposals, prepares annual budget, monitors all contracts to ensure Federal
   and state compliance.


9. 10. Monitor revenues and expenditures for fiscal/calendar year.


10. 11. Administer and interpret business portion of contracts.


11. 12. Train/orient new staff members.


12. 13. Keep SBDC State Director informed about calls, issues, events and matters that affect SBDC .


13. 14. Perform other duties as assigned.

Open Date

Open Date 09/19/2026

Close Date

Close Date 10/07/2026

Special Instructions to Applicant

Email is the preferred method of communicating with applicants at the University of Virgin Islands. You will be required to supply your email address during the application process.
AMERICANS WITH DISABILITIES ACT ( ADA ) ACCOMMODATION :
In accordance with the Americans with Disabilities Act, anyone who needs an ADA accommodation for the purposes of employment should contact the Human Resources Office at [phone].
For information about relocating to the US Virgin Islands, please visit the Virgin Islands Moving Center at: www.vimovingcenter.com

Internal or Externally Advertised?

Supplemental Questions

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