Admin/Timekeeper

Wood PLC; Orlando (FL); On-site; USD 30,000 - 47,000; Full time

Job summary

Wood PLC in Orlando, Florida seeks a Timekeeper for a 3-month project to support payroll processing for large salaried and hourly populations, primarily using Oracle EBS. The Time Administration team seeks a self-motivated professional who can work independently, produce high-quality work, and adapt quickly to changing priorities.

The ideal candidate will audit time entries, serve as a primary contact for policy questions, and coordinate with HR and Corporate Payroll while maintaining

Qualifications

• High School diploma or equivalent required.
• Advanced proficiency in Microsoft Suite (Excel, PowerPoint, Word, Outlook).
• Demonstrated ability to analyze data and troubleshoot problems.
• Ability to prioritize daily work in support of department goals.
• Strong communication and interpersonal skills in a team environment.

Responsibilities

• Time administration for large population of non-exempt and hourly employees.
• Conduct payroll audits per deadlines to ensure policy and legal compliance.
• Primary point of contact for employee and manager time/pay questions.
• Provide detailed guidance on time coding and pay situations.
• Audit time entries before payroll close and correct as needed.
• Liaise between employees, HR and Corporate Payroll on payroll matters.
• Maintain confidentiality of information.
• Coordinate with Corp Payroll and other groups to resolve issues.
• Partner with other time administrators and assist when needed.
• Handle other duties and special projects as assigned.

Skills

Microsoft Excel

Data analysis

Prioritization

Communication

Team collaboration

Multitasking

Confidential data handling

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Outlook

Job description

JOB DESCRIPTION

Come join Wood as a Timekeeper in Orlando, Florida for a 3-month project. Wood is seeking a Timekeeper to join their team. The Time Administrator position is a member of the Time Administration team and works to ensure the timely processing of payroll for large populations of salaried exempt/non-exempt and hourly employees primarily in Oracle EBS. The successful candidate must be someone who is self-motivated and works independently with little work direction, works to produce high-quality error-free work, is flexible and quickly adapts to changing priorities, uses independent judgment and decision-making skills, multi tasks, and demonstrates interpersonal skills in a professional demeanor. This position also requires the ability to discreetly and routinely handle confidential information. Authorization to work lawfully in the US without sponsorship from Wood is required.

RESPONSIBILITIES

Time administration for large population of non-exempt and hourly employees

• Conducts various payroll audits per payroll deadlines to ensure compliance with payroll policies, procedures, and applicable laws
• Primary point of contact for employees and managers questions with regards to time/pay policies and guidelines.
• Provides detailed counsel on routine as well as complex time coding and pay situations.
• Audits time entries/time records prior to four rigid payroll-closing deadlines per month. Uses independent judgments to make necessary corrections to timesheets (within scope of time/pay guidelines) or follows up if needed prior to pay close.
• Acts as liaison between employees, HR and Corporate Payroll regarding payroll matters
• Maintains confidential information
• Coordinates with various departments (Corp. Payroll, Disability Management Group, Corp. Disability, etc.) to resolve employee time/pay issues.
• Partners with other time administrators and assists when applicable.
• Other duties as assigned as well as handles special projects as needed.

QUALIFICATIONS

• High School diploma or equivalent
• Advanced proficiency in Microsoft Suite (Excel, PowerPoint, Word, and Outlook).
• Demonstrated ability to analyze data with the ability to problem solve/troubleshoot.
• Ability to independently establish priorities on a daily basis in support of broader departmental goals and objectives.
• Demonstrated strong collaborative communication and interpersonal skills working effectively with others in a team environment in support of customers.
• Demonstrated ability to complete work assignments with limited direction.
• Strong organization and multitasking skills balancing multiple priorities/ projects at the same time without compromising the quality/accuracy of the work product while meeting deadlines. Demonstrated ability to manage confidential data.
• Demonstrated ability to produce accurate and high-quality work products. Seeks customer input to continually improve products and services. Demonstrates ability to seek out opportunities to assume new job responsibilities.
• Attention to detail, manages large volumes of data. Is accurate, conscientious and self-motivated. Exhibits flexibility to changing environment and can work concurrently on multiple requests and projects. Uses independent judgment and can proceed on own initiative.
• Ability to clearly communicate both orally and written. Must be clear, concise and tactful in verbal interactions, establishing and maintaining positive rapport. Must be able to maintain a friendly demeanor while dealing with multiple requests. Displays professionalism.
• Must be able to work cooperatively and effectively as a member of a team. Contributes and demonstrates commitment to the team. Understands and uses quality improvement concepts and methods. Seeks opportunities to assist others.

Preferred Qualifications

• Payroll experience for large employee population preferred.
• Oracle EBS experience.
• Experience/knowledge of SOX, FLSA, wage & hour laws

About Us

Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy & Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies. www.woodgroup.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.