Admin Suppport

Dhpace; St. Louis (MO); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and vision coverage

Generous paid time off

401(k) with employer match

Employee discounts

Job summary

Dhpace in St. Louis is seeking an Admin Support Representative to support our commercial operations team. This role involves communicating with residential and commercial customers, coordinating with the service team, and maintaining customer portals.

Ideal candidates will have excellent communication and organizational skills, with responsibilities including administrative support and verifying invoices. The position offers comprehensive benefits like medical coverage, paid time off, and 401(k) with employer match.

Qualifications

• Proven ability to implement process improvements.
• Excellent communication and organizational skills.
• Strong mechanical and mathematical aptitude.

Responsibilities

• Provide administrative office support, including answering calls and managing documents.
• Assist department manager with activities and paperwork.
• Receive or verify vendor invoices and enter service tickets.
• Collect and process incoming cash and checks from technicians.
• Multi-task in a fast-paced environment and meet overtime requirements.

Skills

Process improvement implementation

Effective communication

Organizational skills

Mechanical aptitude

Mathematical aptitude

Job description

Admin Support Representative

We are seeking an Admin Support Representative to support our commercial operations team by communicating with residential and commercial customers, coordinating with the commercial service team to ensure service technicians have all necessary information, and maintaining customer portals after completion.

Job Responsibilities

• Administrative office support, including answering telephone calls, utilizing various software systems, filing, scanning, and e-fax.
• Assist the department manager with day-to-day activities and paperwork, including customer-planned maintenance programs.
• Receive or verify vendor invoices and enter service tickets, sales leads, and sales orders.
• Collect and process incoming cash and checks from technicians.
• Multi-task and work in a fast-paced environment; overtime may be required.
• Other responsibilities as assigned.

Job Qualifications

• Proven ability to implement process improvements.
• Excellent communication and organizational skills and strong mechanical and mathematical aptitude.
• Ability to effectively communicate with the customer and represent the company professionally.

What We Offer

• Comprehensive medical, dental, and vision coverage—available your first full month.
• Generous paid time off plus paid holidays and floating holidays.
• Company-paid life insurance, short-term disability, and long-term disability.
• 401(k) with employer match.
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options.
• Voluntary benefits including supplemental life and critical illness coverage.
• Employee discounts for you and your immediate family.
• Competitive compensation with annual performance reviews.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41CFR60‑1.35(c)