Admin Support Specialist - Journey

The University of North Carolina at Chapel Hill; Chapel Hill (NC); Hybrid; USD 36,000 - 50,000; Full time

Job summary

The University of North Carolina at Chapel Hill is seeking an Admin Support Specialist to provide high-level administrative and operational support for the UNC FAI director, faculty, staff, and research activities in Chapel Hill, NC.

The role coordinates calendars, meetings, travel, reimbursements, document creation, website maintenance, and special events while supporting clinical research operations and study recruitment in a dynamic academic environment.

Qualifications

• High school diploma or equivalent and 1 year of related office experience, or equivalent combination.
• Experience providing administrative/operational support in academic, healthcare, or research environments preferred.
• Ability to manage calendars, travel arrangements, reimbursements, and document creation.
• Strong organizational and interpersonal skills with the ability to work both independently and collaboratively.

Responsibilities

• Coordinate calendars, meetings and group activities for faculty and director.
• Arrange travel and reimbursements; handle document creation and communications.
• Maintain website content and assist with special events and study-related activities.
• Support clinical research operations, recruit participants, and coordinate study-related activities.
• Manage supply orders and service contracts for laboratory and clinical research activities.

Skills

Calendar management

Travel coordination

Reimbursements

Document creation

Communication

Event coordination

Administrative support

Website maintenance

Education

High school diploma or equivalent

Tools

Microsoft Office

Email systems

CMS

Job description

Posting Information

Department Peds-AIR-412002

Career Area Administrative/Clerical Support

Is this an internal only recruitment? No

Posting Open Date 06/18/2026

Application Deadline 09/25/2026

Position Type Permanent Staff (SHRA)

Position Title Admin Support Specialist - Journey

Salary Grade Equivalent NC09 / GN06

Working Title Administrative Support Specialist

Position Number 20034409

Vacancy ID P021119

Full-time/Part-time Permanent/Time-Limited Full-Time Permanent

Hours per week 40

Work Schedule Monday – Friday, 8:00am – 4:30pm

Work Location CHAPEL HILL, NC

Position Location North Carolina, US

Hiring Range $36,000 - $50,000

Pay Band Information To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Notice to Applicants Position Summary Information

Be a Tar Heel!

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose Of Organizational Unit

Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education and research.

Patient care: We promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.

Education: We prepare tomorrow’s healthcare professionals and biomedical researchers from all backgrounds by facilitating learning within innovative and integrated curricula and team-oriented interprofessional education to ensure a highly skilled workforce.

Research: We develop and support a rich array of outstanding health sciences research programs, centers and resources. We provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our university to support outstanding research. We foster programs in the areas of basic, translational, mechanistic and population research.

Position Summary

Flexible work arrangements, including virtual/hybrid work locations, are an integral part of the School of Medicine’s Working Forward initiative. As such, this position’s work location is designated as hybrid. Please note that the designated work location is subject to change based on the unit’s business needs.

The Division of Pediatric Allergy and Immunology serves the children of North Carolina in the diagnosis and treatment of known or suspected allergic and immune diseases, including food and environmental allergies. Within the Division, the faculty and staff of the UNC Food Allergy Initiative ( UNC FAI ) conduct internationally recognized research on the diagnosis, treatment, and mechanisms of food allergy. The clinical trials, laboratory research, and stakeholder outreach activities of the UNC FAI are fully supported by UNC FAI federal grants, industry contracts, and development funds.

The Administrative Support Specialist provides high-level administrative and operational support to the UNC FAI director, faculty, staff, and research activities. This position plays an important role in ensuring the efficient day-to-day operations of the Initiative and serves as a central resource for coordinating administrative activities across a busy and collaborative research environment.

The Specialist coordinates a broad range of administrative functions, including faculty and director calendars, meetings and group activities, travel arrangements, reimbursements, document creation, communications, website maintenance, and special events. The position also supports clinical research operations through participant recruitment and outreach, study advertising, and coordination of study-related activities. Additional responsibilities include managing supply orders and service contract payments for laboratory and clinical research activities.

This position uses strong organizational and interpersonal skills and manages multiple priorities in a dynamic environment. The position is proactive and resourceful, anticipating administrative needs, developing and maintaining effective processes, and independently managing projects from initiation through completion. The position will work with a diverse range of faculty, staff, research personnel, study participants, and external partners, while demonstrating sound judgment, professionalism, attention to detail, and the ability to work effectively both independently and collaboratively.

Minimum Education And Experience Requirements

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Management Preferences

Experience providing administrative and/or operational support in an academic, healthcare, research, or similarly complex professional environment is preferred.

Campus Security Authority Responsibilities

Not Applicable.

Quick Link

https://unc.peopleadmin.com/postings/321004

Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.