Admin Support Specialist - Advanced

The University of North Carolina at Chapel Hill; Chapel Hill (NC); On-site; USD 55,000 - 58,000; Full time

Job summary

The University of North Carolina at Chapel Hill is seeking an Admin Support Specialist - Advanced to join the College of Arts & Sciences Business Operations in Chapel Hill, NC. This is a fully in-person, full-time role supporting visitors, staff, and campus partners with reception, calendar management, purchasing, and facilities coordination.

You will serve as the SharePoint subject matter expert, assist with onboarding/offboarding, maintain websites and forms, and help implement department

Qualifications

• High school diploma or equivalent with at least one year of related office experience.
• Experience drafting, editing, and preparing executive-level correspondence.
• Strong organizational and customer-service skills in a fast-paced office.

Responsibilities

• Provide comprehensive admin and operational support to the College of Arts & Sciences Business Operations.
• Serve as primary contact for visitors, staff, and campus partners.
• Coordinate reception, calendar/meeting support, purchasing, facilities and parking, records, and events.
• Act as SharePoint subject matter expert, support digital resources and tech processes.
• Assist with onboarding/offboarding, maintain websites/forms, manage supplies and equipment.

Skills

Executive communications

Outlook

Microsoft Office

Education

High school diploma or equivalent

Tools

Outlook

Microsoft Office

Job description

Job Details

• Position Title: Admin Support Specialist - Advanced
• Position Type: Permanent Staff (SHRA)
• Working Title: Business Operations Specialist
• Salary: $55,000 - $58,455
• Hours per week: 40
• Work Schedule: Monday – Friday; 8:00 – 5:00
• Work Location: CHAPEL HILL, NC
• Full-time/Part-time Permanent/Time-Limited: Full-Time Permanent

Notice to Applicants

This is a fully in-person position. This position is not eligible for H-1B sponsorship.

Pay Band Information

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Be a Tar Heel!

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose Of Organizational Unit

As the largest unit on campus, the College of Arts & Sciences is the academic heart of the Carolina experience. The College consists of 43 academic departments and curricula, 30+ programs, centers and institutes; home to more than 19,000 undergraduate students and approximately 2,400 graduate students, nearly 1,000 tenured, tenure-track and fixed-term faculty and more than 600 EHRA Non-Faculty and SHRA employees.

The College of Arts & Sciences, administered by the Dean, consists of seventy-one academic departments, curricula, programs, centers, and Institutes. The College is divided into multiple divisions, which are overseen by Senior Associate Deans. All academic departments and curricula are assigned to one of the following three divisions Fine Arts & Humanities, Natural Sciences & Mathematics, and Social Sciences & Global Programs. A fourth division, Undergraduate Education, houses curriculum and instructional innovation, honors and distinguished scholarships, and student academic support. These Senior Associate Deans, along with the Senior Associate Deans for Operations and Strategy, Research and Innovation, and Development; Associate Deans for Human Resources and Communications, all report to the Dean.

The College’s Business Operations, led by the Senior Associate Dean for Operations and Strategy, comprise of nearly 70 staff and include the divisions of Finance and Budget Management, Human Resources, Information Technology and Data Analytics, Facilities, and Dean’s Office administration.

To learn more about the College’s mission, vision, and values, please visit the overview section of our website: https://college.unc.edu/overview/.

Position Summary

The Business Operations Specialist provides comprehensive administrative and operational support to the College of Arts and Sciences Business Operations team, serving as a primary point of contact for visitors, staff, and campus partners. This position plays an important role in ensuring the smooth and efficient daily operations of the office by coordinating a wide range of administrative functions, including reception, calendar and meeting support, purchasing, facilities and parking coordination, records management, technology resources, and special events.

The position also serves as the office’s SharePoint subject matter expert, supporting the development and maintenance of digital resources, providing technical guidance to colleagues, and assisting with technology-related needs and processes. Additional responsibilities include coordinating employee onboarding and offboarding activities, maintaining websites and forms, managing office supplies and equipment, and supporting departmental initiatives and projects.

The successful candidate will be highly organized, proactive, adaptable, and service-oriented, with the ability to manage competing priorities, exercise sound judgment, and communicate effectively with individuals at all levels of the organization. Working collaboratively across Business Operations, this position requires initiative, attention to detail, problem-solving skills, and a willingness to provide flexible support as departmental needs evolve.

Minimum Education And Experience Requirements

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Management Preferences

• Direct experience providing administrative support or reception services in a fast-paced office environment.
• Demonstrated proficiency with Outlook and Microsoft Office.
• Experience drafting, editing, and preparing executive-level correspondence and communications.

Campus Security Authority Responsibilities

Not Applicable.

Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.