Admin Support - Ambulatory Float Team (Southwest Valley)

UCLA Health; Calabasas (CA); On-site; USD 38,000 - 54,000; Full time

Job summary

UCLA Health in Calabasas is seeking a Team Assistant to support patient flow and clinic operations across 25+ specialties. You will assist from registration through discharge, collaborate with teams, and cover multiple practices as needed.

The role requires flexibility, energy, and excellent interpersonal skills to deliver a high-quality patient experience within UCLA Health's ambulatory network.

Qualifications

• Able to travel to multiple UCLA Health community sites.
• Excellent interpersonal and communication skills to coordinate appointments with staff.
• Experience facilitating the appointment process and transportation arrangements.
• Strong organizational skills and ability to prioritize assignments.
• Basic knowledge of medical terminology and healthcare workflows.

Responsibilities

• Support patient flow from registration through discharge across clinics.
• Collaborate with clinic teams to ensure smooth operations and service quality.
• Provide coverage across multiple practices based on staffing needs.

Skills

Interpersonal communication

Scheduling coordination

Travel to multiple sites

Tools

Word

Excel

Email

Job description

Work Location: Calabasas, CA, USA

Onsite or Remote

Fully On-Site

Work Schedule

Varies

Posted Date

08/13/2026

Salary Range

$27.74 - 39.36 Hourly

Employment Type

Duration

Indefinite

Job #

32598

Primary Duties and Responsibilities

Ready for a role that offers variety, growth, and the opportunity to make an impact every day? Join UCLA Health's Ambulatory Float Team and support patients across 25+ specialties, including Primary Care, Pediatrics, specialty, and surgical practices. As a Team Assistant, you'll gain exposure to diverse clinical settings while helping deliver an exceptional patient experience across UCLA Health's ambulatory network.

We're looking for a flexible, energetic professional who thrives in a fast-paced environment. You'll support patient flow from registration through discharge, collaborate with clinic teams to ensure smooth operations and outstanding service, and provide coverage across multiple practices based on staffing needs. If you're adaptable, dependable, patient-focused, and excited to learn and grow across different specialties and locations, we'd love to hear from you.

Travel Requirements

Travel to all UCLA Health Ambulatory Community Clinics throughout Southern California is required, and you must be physically present at assigned worksites. Assignment locations are based on operational needs and are subject to change.

Although travel to all UCLA Health community practices is required, current staffing needs are primarily located in the Southwest Valley region, including:

• Thousand Oaks
• Westlake Village
• Calabasas
• West Hills
• Ventura
• Simi Valley
• Agoura Hills

Salary Range

$26.42 Hourly - $26.42 Hourly

Job Qualifications

Required:

• Ability to be highly flexible, travel to multiple work sites within UCLA Health community based practices and work a variable schedule
• Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Health System
• Skill in efficiently and accurately facilitate the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules
• Ability to demonstrate clear knowledge of job responsibilities; skillfully use equipment, software and tools required to do the job; and to work steadily to get job done
• Excellent organizational skills and ability to prioritize assignments
• Skill in using a PC with associated programs including Word, Excel, and E-mail, demonstrated work experience with a database computer program

Highly desired:

• Working knowledge of online systems and applications, including appointment and procedure scheduling, encounter registration, and access to hospital laboratory results and medical reports.
• Knowledge of major medical insurance plans and types of coverage provided
• Experience working in a healthcare setting
• Knowledge of medical terminology

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.