Admin Support

URBAN LEAGUE OF ROCHESTER NY INC; City of Rochester (NY); On-site; USD 22,041 - 28,929; Full time

Job summary

URBAN LEAGUE OF ROCHESTER NY INC is seeking an Admin Support for their Rochester location. The role involves answering inbound calls, managing the reception area, and supporting the Chief Executive Officer and Executive Vice President. Candidates should have general office experience and strong customer service orientation. Proficiency in Microsoft Office is needed. The job requires a commitment to diversity and an understanding of the organization's mission. Casual business attire is expected, with occasional evening or weekend work to support events.

Qualifications

• At least one year of experience in telephone communication and keyboarding.
• General office experience required; previous experience as a receptionist is desirable.
• Strong customer service orientation with the ability to work well with others.

Responsibilities

• Answer and direct inbound calls to appropriate individuals or departments.
• Welcome and register all visitors, ensuring they are directed appropriately.
• Assist in the coordination and communication of Urban League events.

Skills

Telephone communication

Customer service

Data entry

Microsoft Office Suite

Stress management

Education

High School diploma or GED

Job description

Job Status: Regular Full-Time

Reports to: CEO

Schedule: 35+ hours a week

Hourly Rate:$16 to $21

Job Summary

The Admin Support is responsible for answering inbound calls in a professional manner. Greets all staff and visitors with exceptional customer service. The Admin Support is responsible for maintaining and organizing the reception area.

Job Responsibilities

• Answer and direct inbound calls to appropriate individuals or departments in a polite and professional manner.
• Assist in the coordination and communication of Urban League events via email.
• Welcome and register all visitors, ensuring they are directed to the appropriate party.
• Assist with bulk mailings, including newsletters.
• Receive, date stamp, and distribute incoming mail.
• Manage and log incoming and outgoing packages.
• Provide assistance to customers with necessary paperwork.
• Maintain and organize the reception area to ensure a welcoming environment.
• Distribute incoming mail to administrative staff daily.
• Process outgoing mail daily.
• Perform data entry tasks as assigned.
• Provides administrative support to Executive Vice President and the Chief Executive Officer as needed.
• Responsible for data collection for program support as needed.
• Attend and support Urban League of Rochester events and fundraising functions.
• Support other duties as assigned by the supervisor.

Requirements

• High School diploma or GED preferred.
• At least one year of experience in telephone communication and keyboarding.
• General office experience required; previous experience as a receptionist is desirable.
• Proficiency in Microsoft Office Suite.
• Strong customer service orientation.
• Ability to work well with others and maintain a positive attitude.
• Capability to handle stressful situations calmly and professionally.
• Commitment to diversity, equity, and inclusion in the workplace.
• Equivalent combinations of education and experience will be considered.

Work Environment

• Casual business attire is required.
• The role may require occasional evening or weekend work to support events.

Urban League of Rochester is an Equal Opportunity Employer. We provide equal employment and advancement opportunities to all employees and applicants for employment, without regard to race, color, religion, gender identity, age, sex, pregnancy, disability, national origin, sexual orientation, citizenship, veteran status, or any other characteristic protected by law.