ADMIN SPECIALIST - REC CENTER

CITY OF NAMPA; Nampa (ID); On-site; USD 29,000 - 32,000; Part time

Benefits offered by this job

PERSI Eligible

Job summary

City of Nampa Administrative Specialist - Rec Center supports the Parks & Recreation Department with financial administration, reporting, and website management. The role requires attention to detail, timely processing of financial transactions, and effective liaison with department staff.

The position is part-time, with a Monday–Friday schedule, and offers non-exempt status. No VISA sponsorship is available, and PERSI eligibility applies.

Qualifications

• Bachelor’s degree in Business, Accounting or related field, or an equivalent combination of education and experience.
• A minimum of two years of accounting experience.

Responsibilities

• Provide administrative support to key departmental personnel and prepare reports and expenditure reports.
• Process accounts payable and receivable for the department.
• Maintain Department website.
• Schedule meetings and organize documents for department personnel.
• Assist with training and guidance to others as needed.

Skills

Office procedures

Bookkeeping

Excel

Word

Access

Data analysis

Financial reporting

MS Office Suite

Accounting systems

Financial statements

Communication skills

Teamwork

Training others

Education

Bachelor’s degree in Business/Accounting or related field

2+ years accounting experience

Tools

Excel

Word

Access

Job description

Administrative Specialist - Rec Center

Hiring Salary Range: $20.81 - $23.38/hour DOE

Department: Parks & Recreation

Reports To: Business Manager

Job Status: Part-Time

FLSA Status: Non-Exempt

Benefits Eligible: No

PERSI Eligible: Yes

Work Schedule: Monday through Friday 9:00am - 2:30pm

This position does not qualify for VISA sponsorship.

POSITION SUMMARY:

Provides a variety of technical, analytical and financial administrative support, ranging from routine to complex, for the Parks and Recreation Department. Processes accounts payable, daily deposits, reporting, data entry and website management for Parks & Recreation. Work requires initiative, attention to detail, meticulous and accurate follow-through under general supervision; performs other duties as required or assigned.

ESSENTIAL FUNCTIONS:

• Provides administrative support to key departmental personnel in relation to technical program requirements, prepares specialized reports as required and performs technical financial report maintenance, such as preparation, planning, and implementation of expenditure reports, and invoices for the Department.
• Provides effective professional liaison between divisions within the Department.
• Prepares specialized analytical reports relating to a core function of a departmental operation for use in evaluation of existing programs and initiatives.
• Processes accounts payable and account receivables for assigned department.
• Prepares correspondences, reports, lists and other documents as instructed and requested by designated office personnel.
• Transcribes or prepares letters, minutes, reports, statements, grant applications, specifications, contracts, memoranda, notices, resolutions, budgets, financial and statistical tables, requisitions, and other related materials, including confidential correspondences and reports.
• Gathers, assembles, updates, distributes and/or files a variety of information, forms, records, and data as requested using traditional filing systems or databases as necessary.
• Maintain Department web site
• Requisitions supplies and materials for the Department as requested.
• Maintain up-to-date knowledge of Sportsman program and provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions.
• Manages departmental goal tracking
• Organize and schedule meeting for department personnel.
• Performs other duties as assigned.

ADDITIONAL FUNCTIONS:

• Assures conformity to policy and promotes methods to increase effectiveness in the performance of departmental goals.
• May perform other duties as assigned.

REQUIRED EDUCATION, EXPERIENCE, & LICENSE/CERTIFICATIONS:

• Bachelor’s degree from an accredited university in Business, Accounting or a related field or an equivalent combination of education and experience.
• A minimum of two years of previous accounting experience.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES:

• Substantial knowledge of modern office procedures, practices and equipment including filing systems; bookkeeping; City codes, rules, policies, regulations and procedures applicable to the position; computer applications including Excel, Word, Access and other related software.
• Detail-oriented to process financial transactions efficiently and accurately.
• Skill in compiling basic and supporting data and in preparing accounting and financial statements.
• Skill in using personal computers and MS Office Suite.
• Skill analyzing accounting systems and procedures.
• Skill preparing complex financial statements and reports.
• Skill communicating verbally and in writing.
• Ability to analyze accounting systems and procedures.
• Ability to work as a member of a team to accomplish department goals.
• Ability to make sound judgments and draw valid conclusions.
• Ability to maintain effective working relationships.
• Ability to train and provide guidance to others.

WORK ENVIRONMENT:

• Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions

REASONABLE ACCOMMODATION STATEMENT:

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. A reasonable accommodation may be made to help enable qualified individuals with disabilities to perform the essential functions.

EEO STATEMENT:

The City of Nampa is an equal employment opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, national origin, veteran, disability status or any other characteristic protected by federal, state, or local laws.

DISCLAIMER:

The City has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the City reserves the right to change this job description and/or assign tasks for the employee to perform, as the City may deem appropriate.

This position may be extended, or it may close before the closing date.