PAYROLL SPECIALIST

Nampa Police Department; Nampa (ID); On-site; USD 31,000 - 37,000; Full time

Benefits offered by this job

Medical

Dental

Vision

PERSI Retirement Plan

401K & 457 Retirement Plans

11 Paid Holidays

Paid Time Off

Life Insurance with AD&D

Short-Term Disability

Long-Term Disability

Flexible Spending Account

Employer-Funded HRA VEBA Health Saving

Wellness Program & Rewards

Public Service Loan Forgiveness

Harward Recreation Center

Other Great Benefits!

Job summary

City of Nampa is seeking a Payroll Specialist to manage end-to-end payroll processing, timekeeping, and month-end close. The role requires accuracy with confidential data, strong communication with vendors and City staff, and adherence to federal and state regulations.

The position offers a full-time schedule, standard business hours, and comprehensive benefits. DOE applies for salary, with the city supporting growth and professional development.

Qualifications

• High School/GED required.
• Bachelor's degree in accounting or related field or equivalent experience.
• Minimum two years of accounting experience.

Responsibilities

• Schedule and run City payroll using payroll system.
• Audit timesheets for compliance with regulations.
• Prepare and remit federal and Idaho taxes and filings.
• Create ACH files and process direct deposits.
• Maintain payroll records and reports with accuracy.

Skills

Fluent in English

Detail-oriented

Excel proficiency

Microsoft Office proficiency

Payroll systems knowledge

Accounting knowledge

Communication

Teamwork

Confidentiality

Education

High School/GED

Bachelor's degree in accounting or related field

Tools

MS Office Suite

Advanced Excel

HR/Payroll system

Job description

Payroll Specialist

Hiring Salary: $22.58-$26.53/hour DOE

Department: Finance

Reports To: Payroll Manager

Job Status: Full-Time

FLSA Status: Non-Exempt

Benefits Eligible: Yes

PERSI Eligible: Yes

Work Schedule: Monday through Friday 8:00am-5:00pm

*This position does not qualify for VISA sponsorship.

WE TAKE CARE OF OUR PEOPLE!

The City of Nampa offers competitive benefits and growth opportunities, including

• Medical
• Dental
• Vision
• PERSI Retirement Plan, with 11.96% employer contribution
• 401K & 457 Retirement Plans
• 11 Paid Holidays
• Paid Time Off
• Life Insurance with AD&D
• Short-Term Disability
• Long-Term Disability
• Flexible Spending Account
• Employer-Funded HRA VEBA Health Savings
• Wellness Program & Rewards
• Opportunity for student Public Service Loan Forgiveness
• Harward Recreation Center
• Other Great Benefits!

POSITION SUMMARY:

The principal function of an employee in this class is to perform a variety of technical and advanced accounting tasks within the administration, including timekeeping, payroll processing, and month-end closing/reporting. This role involves professional financial and auditing work that applies accounting principles and techniques to maintain accounting systems and perform related functions as required.

The employee will undertake varied, moderately complex work under the general supervision of the Payroll Manager. They must be adept at handling highly confidential information, detail-oriented, and capable of providing impeccable communication to vendors, as well as both internal and external customers. Given the nature of the work, it is essential for the employee to establish and maintain effective working relationships with assigned supervisors, other City employees, and the general public

ESSENTIAL FUNCTIONS:

• Schedule and run City payroll using payroll system software.
• Assist employees and supervisors in recording work, holidays, and time off; review and audit timesheets for compliance with federal and state regulations.
• Calculate and prepare special payroll checks, supplemental checks, replacement checks, and check reversals.
• Respond to employee and departmental payroll inquiries regarding tax and payroll issues.
• Create Automated Clearing House (ACH) files and submit them to financial institutions for direct deposits.
• Generate and print payroll checks following established security protocols and procedures.
• Calculate and remit federal taxes through the Electronic Federal Tax Payment System (EFTPS).
• Calculate and remit Idaho withholding taxes through the Idaho Electronic Funds Transfer (EFT).
• Create Public Employee Retirement System of Idaho (PERSI) files and submit funding requests to financial institutions.
• Monitor ACH electronic funds transfers, postings, and returns after each pay date, taking necessary action as needed.
• Verify combined payroll register net pay and calculate payroll funding requests to the Treasury each pay period.
• Prepare Federal and Idaho Department of Labor quarterly reports.
• Process IRS and court orders, including child support garnishments, tax levies, federal bankruptcy orders, and student loan garnishments.
• Collaborate with federal and state agencies to resolve reporting and/or payment issues.
• Maintain global payroll system tables and employee records to ensure accuracy and compliance with applicable laws.
• Evaluate and review internal operations and procedures to identify potential improvements in overall efficiency.
• Prepare audit schedules and assist auditors by providing requested information and responding to inquiries.
• Research payroll records to compile information needed by employees, City departments, or outside agencies.
• Develop internal control procedures to ensure compliance with federal and state tax laws and PERSI.
• Monitor status sheets for tax and other exception information.
• Analyze and resolve unexpected delays, anomalies, or miscalculations in payroll data.
• Independently plan and organize work to meet strict deadlines.
• Maintain accurate and detailed payroll records and prepare required reports.
• Enter data into spreadsheets, databases, online ledgers, and journals quickly and accurately.
• Maintain computerized payroll records.
• Gather, assemble, update, distribute, and/or file a variety of information, forms, records, and data as needed.

ADDITIONAL FUNCTIONS:

• Work independently while displaying cooperation and harmony with all levels of City employees, the general public, and other organizations.
• Communicate effectively at a level necessary for efficient job performance.
• Complete assignments in a timely manner.
• Train coverage and support staff in basic payroll processes and procedures.
• Collaborate with City personnel to identify needs, resolve issues, and create processes that ensure accurate payroll processing and general ledger reconciliation.
• Maintain complete confidentiality of all payroll records and reports, within guidelines.
• Perform other duties as assigned.
• Reconcile Payroll Payables and prepare payments for benefit-related payables.

REQUIRED EDUCATION, EXPERIENCE, and LICENSE or CERTIFICATIONS:

• High School Graduate or General Education Degree (GED); required.
• Bachelor's degree from an accredited university in accounting or a related field or an equivalent combination of education and experience.
• A minimum of two years of previous accounting experience.
• Experience in governmental accounting is preferred.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES:

• Fluent in English, with exceptional technical writing skills.
• Understand the principles, laws, and procedures of financial recordkeeping and accounting functions.
• Comply with all relevant rules, policies, and regulations.
• Detail-oriented to process financial transactions efficiently and accurately.
• Skilled in compiling basic and supporting data and preparing accounting and financial statements.
• Proficient in using personal computers and the MS Office Suite, with advanced Excel skills.
• Ability to analyze accounting systems and procedures.
• Capable of preparing complex financial statements and reports.
• Establish methods, procedures, and internal controls to maintain the payroll system.
• Make sound judgments and draw valid conclusions.
• Train and provide guidance to others.
• Partner effectively at all levels of the organization, both internally and externally.
• Work collaboratively as a team member to accomplish department goals.
• Maintain effective working relationships.
• Operate a personal computer using standard or customized software applications appropriate to assigned tasks, with a willingness to quickly learn new skills and adapt to rapidly changing information and technology.
• Demonstrate strong proficiency in Microsoft Office and the ability to quickly learn the Human Resource/Payroll System.

WORK ENVIRONMENT:

Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions.

REASONABLE ACCOMMODATION STATEMENT:

To accomplish this job, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. A reasonable accommodation may be made to help enable qualified individuals with disabilities to perform the essential functions.

EEO STATEMENT:

The City of Nampa is an equal employment opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, national origin, veteran, disability status, or any other characteristic protected by federal, state, or local laws.

DISCLAIMER:

The City has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the City reserves the right to change this job description and/or assign tasks for the employee to perform, as the City may deem appropriate.