Admin Services Specialist - Care Coordination Division - 100%

University of Iowa; Iowa City (IA); On-site; USD 43,000 - 53,000; Full time

Benefits offered by this job

Paid vacation

Sick leave

Health insurance

Dental insurance

Life insurance

Disability insurance

Retirement plans

Job summary

University of Iowa Health Care in Iowa City is seeking an Admin Services Specialist to oversee fiscal management of the Care Coordination Division, supervise support staff, and provide teaching and data maintenance services in the Main Office/ Central Transportation Office.

The role emphasizes budgetary forecasting, policy development, reporting, and collaboration with division leadership to ensure compliant, efficient operations on campus.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 1–3 years fiscal management or administrative experience.
• Experience in financial management/services.
• Knowledge of mining, interpreting data analysis, and statistical techniques.
• Excellent written and verbal communication skills.
• Proficient in computer software applications.

Responsibilities

• Orientate, train, and manage admin support staff.
• Provide oversight to the transportation team.
• Maintain year-round budget documentation for periodic review and yearly forecasting.
• Review Strata budget tool / make necessary yearly changes.
• Collaborate with director on budgetary needs or discrepancies.
• Provide financial oversight, monitor revenue, and expenditures for multiple accounts.
• Research and correct account discrepancies and errors.
• Conduct month-end and year-end accounting and reporting.
• Perform statistical analysis and formulate recommendations using financial data.
• Maintain and reconcile procurement card in a financially prudent manner.

Skills

Fiscal management

Administrative experience

Data analysis

Written communication

Verbal communication

Computer skills

Education

Bachelor's degree or equivalent

Job description

University of Iowa Health Care, Care Coordination Division is seeking an Admin Services Specialist to contribute to the success of the Care Coordination Division (CCD) by collaboratively planning and supervising the fiscal management of the division, overseeing administrative activities, and providing supervision to support staff in the Main Office/Central Transportation Office. This position also provides general teaching and data maintenance services as part of the division's daily operations.

Responsibilities Include

• Orientate, train, and manage admin support staff.
• Provide oversight to the transportation team.
• Maintain year-round budget documentation for periodic review and yearly forecasting.
• Review Strata budget tool / make necessary yearly changes.
• Collaborate with director on budgetary needs or discrepancies
• Provide financial oversight, monitor revenue, and expenditures for multiple accounts.
• Research and correct account discrepancies and errors.
• Conduct month-end and year-end accounting and reporting.
• Perform statistical analysis and formulate recommendations using financial data.
• Maintain and reconcile procurement card in a financially prudent manner.
• Develop / maintain tools in tracking gift funding accounts.
• Monitor gift funds and make requests/recommendations as needed.
• Audit all funding periodically to financial appropriateness and accountability.
• Develop and implement policies as needed to maintain balance for staff in line with institution regulations.
• Develop and implement plans for staff for continuous professional development.
• Maintain divisional scorecard/dashboard.
• Track and report monthly performance metrics.
• May assist with the coordination of strategic plans, organizing groups, compiling documents, and arranging relevant support materials.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Utilize existing resources and/or recommend new processes to achieve or exceed desired outcomes.
• Provides direction and advice to division leadership as needed in areas of expertise.
• Analyzes current operating procedures and projected needs.
• Recognize, develop, and train new processes and procedures for continual divisional improvements.
• Collaborate with institution departments for year-end information.
• Serve as the main liaison for contracting purposes.
• Collaborate with institutional contracting department to provide proposals in compliance within guidelines.
• Assessing and identifying the need for amendments as appropriate.
• Coordination with internal and external vendors to ensure contract adherence.
• Serve as admin point for divisional sites including but not limited to: PASSR, MTM.

University of Iowa Health Care — recognized as one of the best hospitals in the United States—is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives.

Percent of Time

100%

Schedule

Monday through Friday from 7:30 AM - 4:00 PM

Pay Grade

3B

Benefits Highlights

• Regular salaried position located in Iowa City, IA
• Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans
• For more information about Why Iowa? click here.

Required Qualifications

• A bachelor’s degree, or an equivalent combination of education and experience.
• 1-3 years fiscal management or administrative experience.
• Experience in financial management/services.
• Knowledge of mining, interpreting data analysis, and statistical techniques.
• Excellent written and verbal communication skills.
• Proficient in computer software applications

Desirable Qualifications

• Knowledge of University and Hospital policies, procedures and regulations

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.

Additional Information

• Classification Title: Admin Services Specialist
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus

Compensation

• Pay Level: 3B
• Starting Salary Minimum: 47,858

Contact Information

• Organization: Healthcare
• Contact Name: Maggie Kusiak
• Contact Email: [e-mail]