Admin Services Coordinator

University of Iowa; Iowa City (IA); Hybrid; USD 23,000 - 39,000; Full time

Job summary

University of Iowa, College of Law, is seeking a temporary Admin Services Coordinator to join the Faculty Support Services Team. The role involves administrative tasks for faculty and programs, including scheduling, travel arrangements, document prep, exam support, and customer service within standard business hours.

The position is in-person with potential for limited remote work, primarily Monday–Friday, 8:00am–5:00pm. Proficiency in Microsoft Office Suite and Adobe Acrobat is required.

Qualifications

• Excellent verbal and written communication
• Proven attention to detail with high accuracy
• Excellent organizational skills
• Proficient in Word, PowerPoint, Excel, Outlook
• Proficient in Adobe Acrobat
• Experience handling multiple assignments and prioritizing conflicting demands
• Teamwork and ability to work independently with direction

Responsibilities

• Compose correspondence and schedule meetings in Outlook
• Assist with travel arrangements and coordinating activities
• Research and compile information, edit documents, and format in Word
• Create and edit PowerPoint slides and manage Excel data
• Help facilitate final exams and proctor exams as needed
• Provide excellent customer service to faculty and programs

Skills

Communication skills

Attention to detail

Organizational skills

Teamwork

Independence

Customer service

Multitasking

Tools

Microsoft Office

Adobe Acrobat

Job description

Admin Services Coordinator

Law-Faculty/College of Law

The College of Law is seeking an individual on a temporary basis to work between 35 and 40 hours per week until January 29, 2027. This position will join the Faculty Support Services Team, working collaboratively to provide administrative assistance to faculty and related programs. Duties will include, but not limited to: composing correspondence, scheduling meetings in Outlook calendar, assisting with travel arrangements, coordinating activities, researching and/or compiling information, creating, editing, proofreading and formatting documents using Word, creating and editing slideshows in PowerPoint, and working with spreadsheets, data, and functions in Excel. Faculty Support Services also helps facilitate final exams, and the successful candidate can expect to assist faculty with proofreading, preparing exams for distribution, and proctoring exams. Qualified applicants must be highly attentive to detail, proficient in Microsoft Office Suite and Adobe Acrobat, and committed to providing excellent customer service. Position will be in-person with the potential to include some remote work. Duties will be performed mostly within regular business hours, Monday-Friday from 8:00am to 5:00pm.

QUALIFICATIONS

• Excellent communication skills (verbal and written)


• Proven attention to detail with a high degree of accuracy


• Excellent organizational skills


• Proficient in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)


• Proficient in Adobe Acrobat


• Demonstrated experience in handling multiple assignments and prioritizing conflicting demands


• Experience working in a team or collaborative work environment


• Ability to work independently with direction


• Proven commitment to excellent customer service

WORK HOURS

Monday-Friday, 8:0am to 5:00pm, with limited work performed from 7:30am-8:0am during exam proctoring required.

JILL SOPPE
Email: [e-mail]