Admin Sales Assistant - Construction Industry

Marvin Window; Omaha, Northern (NE, KY); Hybrid; USD 28,000 - 32,000; Full time

Benefits offered by this job

401(k)

Health insurance

Life insurance

Paid time off

Job summary

Marvin Window is seeking an Admin Sales Assistant to support the sales and operations teams in a construction-focused environment. You will manage quotes, orders, and communications, acting as the main liaison between sales staff, customers, suppliers, and the service team to keep projects flowing smoothly.

You will assist with scheduling deliveries, maintaining databases, and supporting compliance while delivering responsive service to contractors and clients.

Qualifications

• Experience supporting sales or operations teams in a construction-related context.
• Ability to manage quotes, orders, and invoices accurately and promptly.
• Strong communication with contractors, suppliers, and clients.

Responsibilities

• Prepare and process sales orders, quotes, and invoices for construction materials, equipment, or services.
• Maintain accurate customer, vendor, and project databases.
• Coordinate with service managers to schedule deliveries and on-site services.
• Learn and utilize industry-specific quoting software to assist sales representatives.
• Track orders and communicate lead times and delivery updates.

Skills

Customer service

Order processing

Data entry

Scheduling

Communication

Tools

Quoting software

Order management software

CRM

Job description

The Admin Sales Assistant plays a key role in supporting the sales and operations teams within a construction-focused business. This position ensures that quotes, orders, and customer communications are handled efficiently and accurately. Acting as a central point of contact between sales staff, customers, suppliers, and the service team, the Admin Sales Assistant helps maintain smooth project workflows and supports strong client relationships.

Key Responsibilities and Activities:

• Prepare and process sales orders, quotes, and invoices for construction materials, equipment, or services.
• Maintain accurate and up-to-date customer, vendor, and project databases.
• Coordinate with the service manager and project teams to schedule deliveries and on-site services.
• Learn and utilize industry-specific quoting and order management software to assist sales representatives.
• Track orders and communicate lead times, delivery updates, and job-site requirements.

Administrative Tasks

• Answer phones and emails, providing prompt and professional responses to contractors, suppliers, and clients.
• Schedule and coordinate internal meetings, site visits, and vendor appointments.
• Organize and maintain project files, contracts, and documentation.
• Order and manage office and showroom supplies; ensure workspace organization and cleanliness.
• Support compliance and safety documentation by maintaining up-to-date records.

Customer Service

• Serve as the first point of contact for customer inquiries regarding products, pricing, quotes, and deliveries.
• Provide knowledgeable assistance to customers and sales staff on construction materials and services.
• Communicate customer feedback and job-site issues to the sales and operations teams for resolution.
• Follow up on outstanding quotes and ensure customer satisfaction throughout the sales process.

Compensation:

• Starting wage $20/hour
• 401(k)
• Health insurance
• Life insurance
• Paid time off

Part of the Chicago Lumber family of brands