Admin / Receptionist

EnergiPersonnel; Odessa (TX); On-site; USD 27,000 - 38,000; Full time

Job summary

EnergiPersonnel in Odessa, Texas is seeking an Admin/Receptionist to greet visitors, manage front-desk duties, handle calls, messages and basic office tasks. You will support multiple departments and help maintain records with routine data entry.

Proficiency in Microsoft Word, Excel, Outlook, Teams, and QuickBooks is required. The role emphasizes scheduling, filing, document preparation, organization, and confidentiality, with an expectation of professional communication and multitasking

Qualifications

• Experience in customer service and reception roles.
• Proficient data entry and record-keeping.
• Strong MS Word, Excel, Outlook and Teams skills.
• Familiar with QuickBooks and basic accounting tasks.
• Excellent scheduling, filing and document preparation.
• Ability to maintain confidentiality.
• Strong organizational and multitasking abilities.

Responsibilities

• Greet customers, visitors, and vendors professionally.
• Answer and screen phone calls; deliver messages.
• Route inquiries and respond to customer questions.
• Receive and distribute mail and packages.
• Schedule appointments and meetings.
• Perform data entry and maintain records.
• Prepare reports and office documents.
• Support accounts, invoices, POs, and admin tasks.
• Monitor supplies and coordinate reorders.
• Maintain confidentiality.
• Provide admin support to multiple departments.
• Use Word, Excel, Outlook, Teams, and QuickBooks to support functions.

Skills

Customer Service

Reception

Data Entry

Microsoft Office Suite

QuickBooks

Scheduling

Filing

Document Preparation

Administrative Support

Organization

Communication

Multitasking

Attention to Detail

Confidentiality

Tools

Microsoft Word

Excel

Outlook

Teams

QuickBooks

Job description

Now Hiring: Admin / Receptionist

Location: Odessa, Texas

• Greet customers, visitors, and vendors in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls while taking and delivering accurate messages.
• Respond to customer inquiries and route requests to the appropriate departments.
• Receive and distribute mail, packages, and deliveries.
• Schedule appointments, meetings, and other office activities.
• Perform data entry and maintain accurate records and filing systems.
• Prepare correspondence, reports, and other office documents.
• Assist with customer accounts, invoices, purchase orders, and general administrative tasks.
• Monitor office supplies and coordinate reordering as needed.
• Maintain confidentiality of company, customer, and employee information.
• Provide administrative support to multiple departments and assist with daily office operations.
• Utilize Microsoft Word, Excel, Outlook, Teams, and QuickBooks to support administrative and business functions.

Skills Required:

• Customer Service ReceptionData EntryMicrosoft Office SuiteQuickBooksSchedulingFilingDocument Preparation Administrative SupportOrganizationCommunicationMultitasking Attention to Detail Confidentiality