Admin Patient Experience Representative- ORL

Boston Children’s Hospital; Boston (MA); Hybrid; USD 26,000 - 38,000; Full time

Benefits offered by this job

Sign-on bonus

Job summary

Boston Children’s Hospital is seeking a Patient Experience Representative to support the Otolaryngology department by delivering outstanding access, scheduling, and administrative services for pediatric and adult patients.

The role includes coordinating appointments, managing patient information, and serving as a liaison among patients, families, providers, and referring practices. The position is multi-level, with compensation tied to experience and career ladder progression.

Qualifications

• Experience in front-desk or patient-facing roles is preferred.
• Strong communication and organizational skills are required.
• Proficiency with Epic, scheduling, and MS Office is beneficial.

Responsibilities

• Schedule patient appointments and verify demographics, insurance, and referrals.
• Provide responsive service to patients, families, and providers.
• Handle daily administrative tasks and maintain records.
• Support team huddles and departmental activities to ensure smooth clinic operations.
• Escalate complex scheduling or billing issues as needed.

Skills

Customer service

Scheduling

Communication

Job description

Position Summary

The Patient Experience Representative supports the Department of Otolaryngology (ORL) by providing exceptional patient access, scheduling, and administrative support for pediatric and adult patients. This role serves as a key liaison between patients, families, providers, and referring practices, coordinating appointments, managing patient information, and ensuring efficient clinic operations while delivering a high level of customer service and supporting quality patient care.

Candidates will be evaluated and placed at Level 1, Level 2 or 3 Level based on experience, competencies, and alignment with career ladder criteria.

Level 1 — PER I

Experience: Entry Level Role – Experience Not Required Salary Range: $19./hr- $27.64/hr

• Schedule and coordinate patient appointments for pediatric (and occasional adult) patients while maintaining accurate demographic, insurance, and referral information.
• Deliver exceptional customer service by responding to routine patient, family, and provider inquiries and supporting daily clinic operations.
• Manage daily administrative tasks, including phone calls, messages, work queues, calendars, prescription refill requests, records management, and general clerical support.
• Participate in team huddles, shift handoffs, and other departmental activities to support efficient clinic operations.

Level 2 — Sr PER

Experience: 1+ Years of Experience Salary Range: $19.83/hr-$29.49/hr

• Coordinate complex scheduling across providers, departments, and external practices to optimize patient access and continuity of care.
• Resolve escalated scheduling, registration, referral, and customer service issues while collaborating with clinical teams and referring providers.
• Verify authorizations and referrals, support billing and reimbursement processes, reconcile patient payments as applicable, and serve as a resource for payer-related questions.
• Coordinate clinical and administrative workflows, monitor patient flow, and support operational efficiency through proficient use of Epic, scheduling, billing, and Microsoft Office systems.

Level 3 — Lead PER

Experience: 2+ Years of Experience Salary Range: $21.47-$33.55

• Serve as a departmental resource for operational policies, scheduling, billing, and administrative processes, independently resolving complex issues.
• Lead coordination of complex patient care activities involving multiple specialties, providers, and external organizations to ensure seamless patient experiences.
• Participate in process improvement initiatives, system enhancements, and workflow optimization to improve operational performance and patient access.

Schedule: M-F.4 days onsite, 1 day from home after training period.

This role is eligible for a $2,000 sign on bonus (not eligible for internal candidates and not eligible for former BCH employees who worked here in the past 2 years).