Admin Partner-Prenatal Testing

Palomar Health; Escondido (CA); On-site; USD 32,000 - 44,000; Full time

Job summary

Palomar Health's Prenatal Testing Center seeks an organized front office professional to manage core administrative functions within the wound care operations. You will greet patients, schedule appointments, register in hospital systems, verify insurance, and process authorizations and billing data entry across multiple databases.

Responsibilities include daily chart prep, data entry, reporting for regulatory readiness, and maintaining medical records for offsite locations, while upholding

Qualifications

• Minimum education specified: high school diploma or equivalent.
• Bilingual in Spanish and English preferred.
• 1-2 years medical-related front office experience recommended.

Responsibilities

• Manage front office functions for wound care center operations.
• Greet patients, schedule appointments, patient registration.
• Verify insurance, obtain HMO procedure authorizations, data entry.
• Charge entry and daily verification across multiple databases.
• Prepare daily patient charts and medical record documentation.
• Produce monthly reporting for regulatory readiness and compliance.
• Handle inquiries and routing per chain of command.

Skills

Bilingual Spanish

Medical front office

Data entry

Office software

Education

High school diploma or equivalent

Secondary schooling or specialized business training

Tools

MS Windows

Excel

Access

Word

PowerPoint

Internet

E-mail

Job description

Department: Prenatal Testing Center

Union: CHEU

Shift: 8-hour Shift - Day (United States of America)

Hours Per Pay Period: 20

Job Description:

Range: $23.00-$31.58

Posting Date: 8/21/2026

Internal Closing Date: 8/27/2026

Internal candidates must apply by midnight on the Closing Date in order to have bidding rights.

Primarily responsible for the management of core front office functions necessary for wound care center operations. Core functions includes patient reception, phone calls, scheduling appointments, patient registration in hospital and proprietary wound management databases, insurance verification , HMO procedure authorization, batch charge entry with daily charge verification in multiple data bases, daily patient chart preparation, daily clinical data entry into proprietary wound management data base.

Prepare monthly outcomes reporting for core functions ensuring regulatory readiness and compliance.

Provide medical record management for offsite locations in compliance with all Health Information guidelines.

Perform purchasing duties for materials, supplies.

Handle complaints and inquiries utilizing appropriate chain of command and data reporting program.

Speak and read English at a level that is sufficient to satisfactorily perform the essential functions of the position.

Knowledge of standard office equipment (i.e., calculator, fax, photocopier) and personal computer and computer software skills (i.e., MS Windows, Excel, Access, Word, Powerpoint, internet, e-mail).

Windows computer skills including proficient use of keyboarding, use of mouse or keys for functions such as selecting items, use of drop down menus, scroll bars, opening folders, copying and similar operations required upon employment or within the 1st two weeks of employment to perform the essential functions of the job.

Performs other duties as assigned.

Follows Palomar Health rules, policies, procedures, applicable laws and standards.

Carries out the mission, vision, and quality commitment of Palomar Health.

Job Requirements

• Minimum Education: High school diploma and/or equivalent combination of education and experience
• Preferred Education: Secondary schooling or specialized business training
• Minimum Experience: 1- 2 years medical related
• Bilingual - Spanish
• Preferred Experience: 2 - 3 years medical related
• Required Certification: Not Applicable
• Preferred Certification: Not Applicable
• Required License: Valid Driver's License
• Preferred License: Not Applicable

We are an equal opportunity employer and do not discriminate against applicants or employees based on race, color, gender, religion, creed, national origin, ancestry, age, disability, sexual orientation, marital status or any other characteristic protected by law.

Palomar Health invites you to be part of our healthcare team, where we offer extraordinary opportunities for both clinical and non‑clinical positions. As a leading healthcare system, we are committed to providing world‑class care to our community. When you join our team, you'll have access to our exceptional training programs designed to help you excel in your role and grow your career.