Administrative Floater

Spanish For Fun; Raleigh (NC); On-site; USD 32,000 - 42,000; Full time

Job summary

Spanish For Fun is hiring a Floater Administrative Assistant to support daily operations in classrooms and the front office.

You will cover breaks, assist the Director, and handle administrative tasks while ensuring a safe, nurturing environment for students and staff. Bilingual in Spanish and English is required, with relevant education and childcare experience.

Qualifications

• Bachelors in Education or Business Admin with 18 ECE courses incl admin classes.
• At least 6 months experience in a childcare center and 1 year admin experience.
• Bilingual in English/Spanish and background check clearance.
• CPR/First Aid and safety trainings completed.

Responsibilities

• Assist daily operations in class and administration.
• Cover teacher breaks and provide in-class support as needed.
• Answer phones, file documents, and relay information to staff.
• Coordinate with Director and staff for events and meetings.
• Maintain student, parent, and staff safety and compliance with policies.
• Prepare reports and daily/weekly/monthly summaries.
• Manage communications via phone, email, and social media.
• Ensure classroom and office supplies are stocked.

Skills

Organization skills

Confidentiality

Multitasking

Customer service

Writing skills

Professional communication

Spanish and/or English bilingual

Office software

Paycor, Active Campaign, Procare usage

Windows/Google suite

Education

Bachelors in Education or Business Admin + 18 ECE courses incl admin

6+ months childcare center experience

1 year administrative experience

Bilingual

Background check & safety trainings

Tools

Paycor

Active Campaign

Procare

Social media tools

Broadvoice

Microsoft Word/Excel/PowerPoint

Windows

Google Workspace

Job description

Position: Floater Administrative Assistant

Reports to: Director

Full Bilingual

General Job Description: Including: Assisting daily operations both in class and administration. Floater Administrative Assistant covers teachers in the classroom when needed, and assists the Director and Assistant Director in basic administrative tasks such as filing, answering the phone, handing information to staff, covering teacher’s breaks, attending daily teacher’s and parent’s needs, and overall clerical duties. And ensuring compliance with regulations and internal policies. Ensure that all students, parents and school employees live in a safe-learning-nurturing environment. Constantly following professional practices consistent with the preschool policies in working with students, parents and colleagues. Assisting and supporting in all classrooms when required following all DCDEE rules and regulations while supervising children at all times and promoting a nurturing environment.

Values

• Love
• Integrity
• Respect
• Creativity
• Vocational Service
• Open Mind / Open Mind
• Communication

Education Requirements

• Bachelor Degree in Education, Business Administration or a related field plus 18 Early Childhood Education course work including admin classes (EDU 261 and EDU 262)
• At least 6 months experience working in a childcare center. At least 1 year of administrative experience
• Bilingual
• Child Maltreatment Certificate
• CPR and certified first aid
• SIDS Training
• BSAC Training
• Playground Safety
• Fingerprint/criminal record clearance through DHHS Criminal Background Check

Required Skills

• Organization skills.
• Confidentiality.
• Classroom management.
• Multitasking skills.
• Customer service.
• Writing skills.
• Relates to staff members and parents in a professional and diplomatic manner.
• Ability to relate joyfully with children in a playful atmosphere.
• Ability to maintain a professional attitude and appropriate dress code.
• Has good problem-solving skills.
• Ability to work with minimal supervision, self-motivation, and initiative.
• Ability to work effectively and communicate with a diverse population of students, parents, and staff.
• Ability to work effectively under pressure in a busy (sometimes chaotic) and demanding environment.
• Demonstrate responsibility and reliability, with good attendance, punctuality and work habits.
• Ability to express their opinions and suggestions with respect and following SFF! Communication Policy.
• Ability to listen and follow guidelines or suggestions made.
• Ability to negotiate with people, work as a team, and coordinate with educational and administrative staff.
• Able to develop constructive and cooperative working relationships with others.
• Participates enthusiastically in school meetings, parties, and other school events.
• Ability to fluently communicate with Parents, co-workers, and Management in Spanish and/or English.
• Ability and intermediate knowledge of office software tools Word, Excel, Power Point, among others.
• Ability and good command of Paycor, Active Campaign, Procare, social media tools, Broadvoice.
• Ability and good command of Windows, Google, Facebook, Instagram, Drive, Google calendar.

Duties and Responsibilities

• Written communication to parents about general information of SFF!
• Reviewing social media posts
• Communication material for administrative staff
• Making sure teachers takes pictures of their activities every week and share with them with Marketing
• Editing pictures when necessary
• Covering lunch breaks when required, and substituting staff when needed
• Assisting in all classrooms when needed
• stay alert for staff’s and/or children’s needs through the walkie talkie
• Take care of all leads and potential customers.
• Working on strategic plans to achieve goals and measuring results of each strategy.
• Answering phone calls and convert those calls into tours
• Keeping track of incoming calls and doing follow ups
• Making sure teachers have the materials and information they need
• Making sure office supplies are enough for work necessities
• File documents
• Receive payments from clients
• Opening and closing center
• Making sure all the areas in the school are clean, supplied and in good condition for our children, staff and families
• Taking care of sick children
• Children attendance
• Making daily, weekly and monthly reports
• Training that may need traveling across the country or out of the country