Admin & Fiscal Support Specialsit

University of Hawaii system; Honolulu (HI); In loco; USD 52.000 - 68.000; Tempo pieno

Descrizione del lavoro

University of Hawai'i at Manoa-Shidler College of Business-Pacific Asian Center for Entrepreneurship seeks an Admin & Fiscal Support Specialist to support program management, budgeting, data reporting, and event coordination. This full-time temporary role requires handling administrative tasks, fundraising support, and occasional evenings or weekend work.

The position involves preparing budgets, managing data, and promoting PACE through student engagement activities and presentations.

Competenze

• Bachelor's degree in a related field (Communication, Business, Education) or equivalent.
• Experience using word processing and spreadsheet software.
• Ability to prepare and reconcile budgets and maintain financial records.

Mansioni

• Assist program managers and director in administration, facilities, operations and fundraising.
• Assist with administrative tasks including fiscal, scheduling, and data organization.
• Coordinate and manage on- and off-site events, including materials, setup and logistics.
• Prepare and reconcile program and project budgets under supervision.
• Gather data and metrics and prepare reports and presentations.
• Assist with student engagement activities and promotions for PACE.

Conoscenze

Administrative tasks

Budgeting

Data gathering

Event coordination

Communication

Formazione

Bachelor's degree in Communication/Business/Education or related field

Strumenti

Word processing

Spreadsheet software

Descrizione del lavoro

Admin & Fiscal Support Specialsit (0097069T)

Full-Time Temporary

Job Number

2026-02373

University of Hawai'i at Manoa-Shidler College of Business-Pacific Asian Center for Entrepreneurship

Opening Date

11/06/2026

11/30/2026 11:59 PM Hawaii

Position Number:

0097069T

Description

Title: Admin & Fiscal Support Spec

Position Number:0097069T

Hiring Unit:Shidler College of Business, PACE

Other Conditions: Renewal occurs on July 1, 2027 and contingent upon satisfactory performance, department needs, and availability of funds.

Duties and Responsibilities

• *Assist the program managers and director of the Pacific Asian Center for Entrepreneurship (PACE) in all aspects of the overall program, including the coordination and implementation of existing and new programs in entrepreneurship, managing facilities, operations and administration, and fundraising.
• *Assist with all administrative tasks, including fiscal, scheduling, and preparing and organizing information and data.
• *Assist in coordinating and managing all aspects of on and off-site events, including preparation of event materials, venue set-up, on-site coordination and oversight, and other logistical support with lifting up to 25 pounds.
• *Under supervision and direction of program managers, prepare and reconcile program and project budgets to maintain expenditures within budgetary guidelines.
• *Under supervision and direction of program managers, gather data and metrics and prepare reports and presentations.
• *Assist with promotion of PACE by performing student engagement activities, including but not limited to presentations to groups, individual meetings with students, and tabling at fairs and events.
• Works on weekends and/or evenings as needed.
• Other duties as assigned

*Denotes Essential Functions

Minimum Qualifications

• Possession of a baccalaureate degree in Communication, Business, Education, or related field and 0 year(s) of progressively responsible professional experience; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Functional knowledge of principles, practices and techniques in the area of entrepreneurial education, and/or educational programs demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with educational programs.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in educational programs.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer and apply word processing and spreadsheet software.

Demonstrated ability to prepare and reconcile budgets, record keep, and maintain digital records of financial documents.

Able to work non-traditional business hours, including nights and weekends as needed.

Demonstrated organizational skills to produce work and meet deadlines in an efficient manner and handle multiple projects with strong attention to detail.

Ability to produce work in a fast-paced and open work environment, while being adaptable to evolving initiatives.

Ability to travel independently to various geographical locations in a timely manner.Requirement may be fulfilled by a valid Hawaii Driver's license (class 3), comparable driver's license, or other means of transportation, which meets position needs.

Ability to move and lift 25 pounds independently or with assistance.

Desirable Qualifications

• Experience in developing and executing programs for university students and faculty.
• Work experience in an entrepreneurial, high-tech, or startup environment.
• Work experience in a public university or knowledge of university policies and procedures.
• Proficiency in Adobe Creative Suite software.
• Experience with HTML to create and edit online content.
• Experience in fiscal management.
• Experience in project management and special event planning.
• Ability to work independently, think critically to make decisions and adapt to changing priorities in a dynamic work environment.
• Experience working for a co-working venue or experience in facilities management.
• Demonstrated ability to prepare requisitions for purchase orders, process invoices, and develop financial reports.
• Experience in administratively supporting a team.
• Experience in managing a team of student assistants or a team of students.
• Experience in customer service (internal and/or external customers).
• Ability to create and/or implement standard operating procedures as necessary.

Inquiries:

For inquiries or questions, please email Sandra Fujiyama at [e-mail]

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by‑case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/