Admin Coordinator

Garney; Nashville (TN); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Free health, dental, vision plans

401(k) plan with match

Weekly paychecks

Paid time off

8 paid holidays

HSA with contributions

Life insurance

Disability policy

Legal/financial consultations

Employee discount in Garney store

Job summary

Garney in Nashville seeks a full‑time receptionist/administrative assistant to support daily office operations. You will handle correspondence, data entry, and document preparation while coordinating meetings and ensuring confidentiality.

You’ll welcome visitors, assist with hospitality, and help manage office supplies and vendor relationships. A bilingual English/Spanish ability is preferred, with 3–5 years of relevant experience.

Qualifications

• 3-5 years minimum experience as a receptionist, administrative assistant, or in a related role
• Bilingual English/Spanish preferred
• Excellent verbal and written communication skills

Responsibilities

• Provide timely processing of correspondence including emails, packages, and mail
• Assist with administrative tasks such as document preparation and data entry
• Coordinate meetings and trainings, arrange conference rooms, support executives and staff
• Maintain confidentiality of sensitive information and documents
• Serve as Garney brand ambassador and provide customer service
• Assist guests with hospitality and information about offices and projects
• Answer calls and route inquiries; manage vendor relationships when applicable
• Manage regional license renewals
• Identify and address operational challenges to improve office efficiency
• Maintain a clean, organized office and manage supplies and equipment

Skills

Bilingual (Eng/Span)

Team player

Verbal & written communication

Education

High school diploma

Notary Public (or willing to obtain)

Job description

GARNEY

This role is not remote and is Monday - Friday.

What You Will Be Doing

• Provide timely processing of various types of correspondence, including emails, packages, and mail
• Assist with various administrative tasks, including document preparation, data entry, and basic accounting tasks
• Help coordinate meetings/trainings, arrange conference rooms, and support executives and team members as needed
• Handle sensitive information and documents with the utmost confidentiality and discretion
• Act as a Garney brand ambassador, providing excellent customer service to visiting clients and guests as well as internal employees
• Assist with inquiries, offer hospitality services (tours, water, coffee) for guests, and provide accurate information about our office and construction projects
• Answer incoming calls and direct them to the appropriate individuals promptly. In some cases, manage office vendor relationships and contracts, such as janitorial
• Manage regional license renewals
• Actively identify and address operational challenges, taking initiative to find solutions and improve office processes to optimize efficiency
• Maintain a clean, organized office environment by managing supply inventory, performing light housekeeping, ensuring equipment functionality, communicating key information to staff, and providing hospitality and accurate information to guests

What We Are Looking For

• Bilingual - English/Spanish (Preferred)
• Team first attitude
• High school diploma or equivalent qualification
• Proven experience (3-5 years minimum) as a receptionist, administrative assistant, or in a related role
• Notary Public or willingness to obtain within 3 months of hire
• Excellent verbal and written communication skills

LET'S TALK THE PERKS!

• Free medical, prescription, dental, and vision plans ($0 premiums)
• Virtual doctor visits with no co-pay
• Shares of company stock at no cost starting your first day
• 401(k) plan with a 3.5% match
• Student loan resources
• Weekly paychecks
• Paid time off
• 8 paid holidays
• Health Savings Account (HSA) with a lump sum and matching contributions
• Free life insurance and disability policy
• Free access to healthcare coordinators
• Counseling sessions with mental health professionals at no cost
• Access to consultations with legal and financial professionals at no cost
• Free programs assisting with weight loss, maternity health, prescriptions for chronic conditions, and more
• 50% employee discount in the Garney apparel store

Garney and its subsidiaries are committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. Garney is a background screening, drug-free workplace. You may be required to complete a post-offer physical and a site-specific background check for this position.