Program Specialist

Garney Construction; North Kansas City (MO); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Free medical, prescription, dental, &

Stock options

401(k) with match

Paid time off

Paid holidays

HSA with contributions

Life and disability insurance

Employee discount

Job summary

Garney Construction seeks a Program Specialist to coordinate learning and development programs, ensuring timely execution and clear communication with project leads and partners. You will track milestones, prepare materials, and manage program data and reporting.

Responsibilities include creating status reports, dashboards, and stakeholder updates, as well as supporting procurement and documentation efforts in a dynamic, office-based setting with potential travel.

Qualifications

• Strong organizational and time-management skills across multiple priorities.
• Excellent written and verbal communication abilities.
• Attention to detail and accuracy in documentation and reporting.
• Ability to identify process improvements and boost efficiency.
• Ability to work independently in a fast-paced environment.
• Experience coordinating programs, projects, or administrative initiatives preferred.
• Experience supporting Learning and Development programs preferred.
• Familiarity with Planner, Asana or Smartsheet is a plus.
• Proficiency with Microsoft Office 365 (Excel, Word, Teams, SharePoint, Outlook).

Responsibilities

• Schedule and coordinate logistics for meetings, workshops, and training sessions.
• Track milestones, deliverables, and timelines to meet deadlines.
• Prepare environments and materials for effective learning experiences.
• Prepare and distribute program communications including agendas and updates.
• Respond to inquiries and provide timely information to stakeholders.
• Moderate sessions, manage pacing and program flow.
• Collect, track, and maintain program data and performance metrics.
• Prepare status reports, dashboards, and presentations for leadership.
• Support evaluation by identifying trends, risks, and improvement opportunities.
• Maintain accurate documentation, records, and standard operating procedures.
• Track budgets, invoices, and purchase orders; assist procurement and resources.
• Maintain organized program files, records, and databases.

Skills

Organizational skills

Time-management

Written and verbal communication

Attention to detail

Process improvement

Independent work

Education

Bachelor's degree in Business, Communications, Education, or related field

Tools

Planner

Asana

Smartsheet

Job description

A Program Specialist

This role supports the planning, coordination, and administration of learning and development programs, ensuring activities run efficiently, timelines are met, and stakeholders receive clear and consistent communication.

The Program Specialist collaborates with project leads, internal teams, and external partners to support program delivery, track progress, and maintain documentation and reporting standards.

WHAT YOU WILL BE DOING

• Schedule and coordinate logistics for program meetings, workshops, training sessions, and related events
• Track program milestones, deliverables, and timelines to ensure deadlines are met
• Prepare program environments and materials to support an effective learning experience for participants
• Prepare and distribute program communications including agendas, updates, and status reports
• Respond to program-related inquiries and provide timely information to stakeholders
• Moderate sessions when needed by managing pacing, group interaction, and program flow
• Collect, track, and maintain program data and performance metrics
• Prepare status reports, dashboards, and presentations for leadership and stakeholders
• Support program evaluation efforts by identifying trends, risks, and opportunities for improvement
• Maintain accurate documentation to support reporting and program transparency
• Manage program documentation including records, files, workflows, and standard operating procedures
• Track program budgets, invoices, and purchase orders
• Assist with procurement and coordination of program materials and resources
• Maintain organized program files, records, and databases

WHAT WE ARE LOOKING FOR

• Strong organizational and time-management skills with the ability to manage multiple priorities
• Strong written and verbal communication skills
• Attention to detail and accuracy in documentation and reporting
• Ability to identify process improvements and support operational efficiency*
• Ability to work independently in a fast-paced environment
• Bachelor's degree in Business, Communications, Education, or a related field, or equivalent experience
• Experience coordinating programs, projects, or administrative initiatives preferred
• Experience supporting Learning and Development programs or training initiatives preferred
• Familiarity with project management tools such as Planner, Asana, or Smartsheet preferred
• Experience working with data tracking, reporting, or dashboard tools preferred
• Proficiency with Microsoft Office 365, including Excel, Word, Teams, SharePoint, and Outlook
• Office-based with occasional regional travel
• Travel may be required

LET'S TALK THE PERKS!

• Free medical, prescription, dental, and vision plans ($0 premiums)
• Virtual doctor visits with no co-pay
• Shares of company stock at no cost starting your first day
• 401(k) plan with a 3.5% match
• Student loan resources
• Weekly paychecks
• Paid time off
• 8 paid holidays
• Health Savings Account (HSA) with a lump sum and matching contributions
• Free life insurance and disability policy
• Free access to healthcare coordinators
• Counseling sessions with mental health professionals at no cost
• Access to consultations with legal and financial professionals at no cost
• Free programs assisting with weight loss, maternity health, prescriptions for chronic conditions, and more
• 50% employee discount in the Garney apparel store

Garney and its subsidiaries are committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. Garney is a background screening, drug-free workplace. You may be required to complete a post-offer physical and a site-specific background check for this position.