Admin Coordinator

Professor Gatsby's Heating, Cooling, Plumbing & Electrical; Berlin Township (NJ); On-site; USD 24,796 - 31,684; Full time

Benefits offered by this job

Health insurance

401(k) match

Paid vacation

Paid sick days

Paid holidays

Job summary

A leading HVAC services provider in West Berlin, NJ is looking for an Admin Coordinator to assist in managing clerical duties and ensure the office operates smoothly. This full-time position requires excellent organizational skills, attention to detail, and professional communication. Benefits include health insurance, 401(k) match, and paid time off. The ideal candidate will be proactive and adaptable, contributing to the overall success of the office team.

Qualifications

• Previous office, computer, and customer service experience preferred.
• Willingness to answer the phone and speak to customers daily.
• Experience with clerical office tasks: filing, generating reports, obtaining permits, maintaining records.

Responsibilities

• Manage clerical duties, customer financing and rebates.
• Establish efficient procedures and ensure office functionality.
• Book appointments and prevent scheduling conflicts.

Skills

Excellent prioritization and organization skills

Polite and professional communication via phone, e‑mail, and mail

Attention to detail

Ability to provide real‑time scheduling support

Job description

Admin Coordinator

Join to apply for the Admin Coordinator role at Professor Gatsby's Heating, Cooling, Plumbing & Electrical in West Berlin, NJ.

This full‑time position works alongside our Install Coordinator to keep our HVAC office running like a well‑oiled machine. Work schedule is flexible within the hours of 8:30 am–4:30 pm, Monday–Friday. Pay: experience‑based starting wage of $18.00–$23.00 per hour. Great benefits include health insurance, 401(k) match, 5 paid sick days after 90 days, paid holidays, paid vacation, a team atmosphere, company parties, and more.

Why You Should Join Our Team

Our team members are highly valued for their hard work. We are the highest‑rated company in the area because customer satisfaction and attention to detail are our priorities.

About the Company

Professor Gatsby's Heating & Cooling delivers first‑rate HVAC services and products at affordable prices to West Berlin, NJ and surrounding cities. We focus on continuing education and believe in offering careers, not just jobs.

What It’s Like To Be An Admin Coordinator

As the sidekick to our Administrative Assistant, you manage clerical duties, customer financing and rebates, permit applications, and technician schedules. You establish efficient procedures, make good decisions, and stay on task, ensuring our clients are well taken care of and the office is highly functional.

Qualifications

• Excellent prioritization and organization skills.
• Ability to keep files up to date and pay close attention to detail.
• Polite and professional communication via phone, e‑mail, and mail.
• Previous office, computer, and customer service experience preferred.
• Willingness to answer the phone and speak to customers daily.
• Ability to provide real‑time scheduling support by booking appointments and preventing conflicts.
• Experience with clerical office tasks: filing, generating reports, obtaining permits, maintaining records, and reordering supplies.

Location

08091 West Berlin, NJ

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Administrative

Industries

Construction

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