Admin Coord II - 60012196 - EMD

State of South Carolina; West Columbia (SC); On-site; USD 64,000 - 69,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Retirement plan

Paid time off

Telecommuting

Job summary

The State of South Carolina is seeking an experienced budget administrator to support the fiscal operations of a government division. The role involves developing budgets, projecting expenditures, and maintaining financial worksheets tied to a $12,000,000 annual budget.

You will enter data in SCEIS and coordinate with program managers on grants and compliance. Strong Excel and MS Office skills are required, with attention to regulatory guidelines and effective collaboration with agency staff and

Qualifications

• High school diploma and two years of clerical accounting or bookkeeping experience.
• Experience with SCEIS SAP and MS Office is desirable.
• Familiarity with state procurement rules is a plus.

Responsibilities

• Assist in budget development, organization, planning, projection, and administration of the division's fiscal operations.
• Prepare and maintain budget and actual projection worksheets totaling about $12,000,000 annually.
• Enter expenditures in SCEIS and post to division spreadsheets; reconcile and analyze accounts.
• Coordinate with project managers on Homeland Security Grants and budget planning documents.
• Prepare quarterly financial reports and monitor expenditures for regulatory compliance.
• Assist with vouchers in SCEIS SAP and ensure valid cost centers and codes.
• Oversee requisitions and inventory to support day-to-day operations and readiness.
• Serve as backup for deposits and participate in Emergency Operations Center activities as assigned.

Skills

Clerical accounting

Bookkeeping

Excel

Education

High school diploma

Tools

SCEIS SAP

Job description

Job Responsibilities

Assists in the budgetary development, organization, planning, projection and administration of the fiscal operations of the division. Prepares and maintains budget and actual projection worksheets for all departments and funds totaling an estimated $12,000,000 annually. Enters actual expenditures in the SC Enterprise Information System (SCEIS) and posts to Division’s spreadsheets. Reconciles, analyzes and projects for programmatic needs and expenditures within each department and pertinent fund accounts. Reviews and evaluates all accounts for validity and accuracy. Assists in the development of the Division’s Fixed Nuclear Facility (FNF) budget annually, and submits to each utility; prepares and invoices for all five utilities as negotiated, monitors incoming revenues and fund balances. Reconciles approved FNF budget with actual expenditures and carries forwards for compliance. Monitors and analyzes the DHEC portion of the FNF budget to ensure compliance with utility Agreement. Coordinates with project managers on Homeland Security Grants and maintains budget planning documents and financial portions of the grant applications. Prepares projections and prepares state budget office forms. Prepares quarterly financial reports; monitors and analyzes expenditures to ensure compliance with regulations, OMB circulars and Agreements. Processes and audits the Division’s voucher package payments in SCEIS SAP and other software, to include auditing for cost center, grant, fund, sub fund, mini, phase, transaction and object codes for validity and accuracy. Works with Division’s Vehicle Manager to ensure accurate voucher and journal entry processing of all vehicle expenditures. Oversees the requisition of the Division’s supplies and equipment to include assuring purchases are in accordance with state, Agency and federal procurement rules and regulations; prepares and codes requisitions in SCEIS. Maintains inventories to ensure adequate supplies to support day-to-day operations and the readiness of the State Emergency Operations Center. Serves as backup for making deposits. Serves in the State Emergency Operations Center during exercises and emergencies as assigned.

Minimum And Additional Requirements

A high school diploma and two years of experience in clerical accounting or bookkeeping.

Preferred Qualifications

South Carolina Certified Emergency Manager certification preferred or will seek to complete within three years.

Additional Comments

SCEIS SAP experience preferred and considerable experience in accounting; knowledge of state and federal rules and regulations. It is essential that individual be proficient in Excel and MS Office Suite. Must be able to establish and maintain effective relationships with agency staff, and associates in external agencies and organizations. Employee may be required to stay overnight during participation in exercises, workshops, and conferences and training courses.

Note:

Applicants indicating college credit, degree(s) or specialized training on the application shall provide an official copy of transcripts upon notification of selection for hire. This serves as verification of credentials listed on the application.

Benefits For State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note:

The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

Background Check

If chosen for employment, a background check and license check will be performed. If there is any charge or non-conviction that may show up on your record, please let us know now. Also, please provide your driver's license number and state of issue.

The agency’s hiring salary range for this position is $64,000.00 to $69,000.00.