Admin Asstistant

Campbell Property Management; Wellington (FL); On-site; USD 18,000 - 30,000; Full time

Job summary

Campbell Property Management in Wellington, FL is seeking an On-Site Administrative Assistant to support the Property Manager, Assistant Property Manager, and Board of Directors. You will be the primary contact for homeowners, residents, vendors, and guests, delivering professional administrative and customer service support to keep the community office running smoothly.

Key tasks include handling calls and emails, processing work orders and payments, maintaining records, preparing reports and

Qualifications

• High school diploma or equivalent required.
• Experience in administrative, customer service, property management, or HOA preferred.
• Proficiency in Microsoft Office Suite and professional communication skills.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Answer and direct incoming calls and respond to resident emails promptly.
• Assist homeowners with questions regarding accounts, policies, and services.
• Provide excellent customer service while maintaining confidentiality.
• Manage mail, packages, and correspondence efficiently.
• Maintain organized filing systems and accurate records.
• Prepare reports, notices, and board meeting materials.
• Assist with board packets and community communications.
• Coordinate with contractors, vendors, and service providers.
• Schedule vendor services and track invoices and documentation.
• Support website updates and online community information.

Skills

Organizational skills

Time management

Communication

Microsoft Office

Customer service

Problem solving

Attention to detail

Multi-tasking

Confidentiality

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Campbell Property Management | Full time

Admin Asstistant

Wellington, United States | Posted on 08/12/2026

We are seeking a professional, organized, and customer-focused On-Site Administrative Assistant to support the Property Manager, Assistant Property Manager, and Board of Directors in the daily operations of the community. This position serves as a primary point of contact for homeowners, residents, vendors, and guests while providing administrative and customer service support to ensure the efficient operation of the community office.

Key Responsibilities

• Answer and direct incoming phone calls and respond to resident emails and inquiries in a professional and timely manner.
• Assist homeowners and residents with questions regarding account information, covenant violations, work orders, community amenities, and association policies.
• Provide excellent customer service while maintaining confidentiality and professionalism.
• Manage incoming and outgoing mail, packages, and correspondence.
• Maintain organized electronic and physical filing systems and ensure homeowner and community records are accurate and up to date.
• Prepare reports, correspondence, meeting materials, notices, and other community documents.
• Assist with the preparation and distribution of Board meeting packets and community communications.
• Communicate and coordinate with contractors, vendors, and service providers regarding scheduled work and community projects.
• Schedule vendor services, coordinate access as needed, and process and track vendor invoices and related documentation.
• Maintain vendor contact information and service records.
• Maintain and update homeowner records, contact information, community databases, and the homeowner roster.
• Assist with website updates and online community information.
• Process new owner applications and maintain ownership records.
• Assist with Architectural Control Committee (ACC) applications and documentation.
• Coordinate new homeowner orientations and welcome procedures.
• Process and manage resident access control requests, including barcodes, gate access devices, and access cards.
• Track and monitor maintenance requests and work orders.
• Maintain office supplies and ensure the proper operation of office equipment.
• Assist the Property Manager, Assistant Property Manager, and Board of Directors with administrative tasks, special projects, events, and community programs.
• Maintain confidentiality of homeowner and association information.
• Perform other administrative duties as assigned to support the efficient operation of the community.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, customer service, property management, or HOA experience preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong customer service, problem-solving, and attention-to-detail skills.
• Ability to manage multiple tasks and prioritize responsibilities effectively.
• Ability to maintain confidentiality and exercise discretion.
• Positive, professional, and team-oriented attitude.

Full Time M-F 8am-4pm

Pay Rate: Up to $22 DOE

PLEASE DO NOT APPLY FOR THIS POSITION IF YOU ARE MORE THAN 30 MINUTES FROM THE WELLINGTON AREA

Skills & Qualifications

Must be a self starter and able to work independently. Strong Customer Service skills a MUST! WORD & EXCEL proficiency necessary. ALL CANDIDATES MUST UNDERGO A DRUG SCREENING AND BACKGROUND CHECK