Allied Health Associate Supr

Michigan Medicine; Ann Arbor (MI); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Retirement match 2:1

Job summary

Michigan Medicine in Ann Arbor is seeking a seasoned laboratory supervisor to oversee day-to-day operations, staff supervision, and quality assurance within a university laboratory environment.

You will coordinate staffing, implement new policies, and drive productivity while ensuring regulatory compliance with CAP/CLIA standards. Strong leadership, communication, and training skills are essential for success in this role.

Qualifications

• Associate degree in related health science field or equivalent with a minimum of 5 years of direct supervisory experience.
• Six years of clinical laboratory experience in a university setting, knowledgeable of CAP and CLIA standards and familiar with LEAN concepts involving process improvement.
• Requires frequent standing, walking, sitting, hand pipetting for extended periods and the ability to lift 50 lbs.

Responsibilities

• Provide day-to-day administrative supervision of qualified personnel performing ordering, verifying, and reporting of laboratory and sendout tests.
• Schedule employees to provide adequate and equitable staffing in all areas.
• Supervise and coordinate daily operational activities.
• Provide staff with ongoing information, education, and assistance to perform their duties.
• Monitor and update workflow to achieve maximum productivity and quality.
• Serve as resource person for technical and procedural problems from staff, management, and outside institutions.

Skills

Leadership

Communication

Team coordination

Education

Associate degree in health science

Tools

Lean concepts

Job description

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

BASIC FUNCTION AND RESPONSIBILITY

In addition to the duties below the supervisor may also perform the duties of a senior technologist (smaller laboratories, fewer than 6 direct reports).

Operational Oversight

Provide day-to-day administrative supervision of qualified personnel performing ordering, verifying, and reporting of laboratory and sendout tests.

Schedule employees to provide adequate and equitable staffing in all areas.

Supervise and coordinate daily operational activities.

Provide staff with ongoing information, education, and assistance to perform their duties.

Monitor and update workflow to achieve maximum productivity and quality.

Serve as resource person for technical and procedural problems from staff, management, and outside institutions.

Implement new and revised policies and procedures in the laboratory framework.

Establish an atmosphere that satisfies employees? physical needs and safety.

QC/QA/Compliance

Responsible for developing and monitoring quality assurance indicators and implementing course correction when needed.

Assure that all remedial actions are taken whenever systems deviate from the laboratory's established performance specifications.

Coordinate, Implement and participate in monitoring the laboratory Quality Assurance Program.

Assists with compliance of regulatory agencies (i.e., CLIA, CAP) rules and regulations.

Orientation/Training/Competency

Provides or coordinates orientation to hospital, lab, and department policies to all personnel.

Review and approve training checklists. Oversee and evaluate training of all personnel performing external result responsibilities and sendout resulting. Verifies staff are trained and competent prior to performing job responsibilities independently.

Oversees performance competency documents of personnel.

Personnel

Develop performance objectives for each employee and conduct formal reviews at least annually. Evaluate employee skills and assess educational and training needs periodically.

Provide timely and constructive feedback. Participate in the resolution of employee grievances. Counsel and discipline, as necessary.

Enforce attendance policy and assist with payroll for direct reports.

Review and approve vacation or other time off requests.

Provide an environment which motivates and enriches staff. Assist staff in personal and professional development. Collaborate with staff to improve workflow and create efficiencies.

Create opportunities for self and others to obtain additional skills and knowledge through a variety of methods.

Fulfill and assist employees with departmental continuing education requirements.

Communication and Teamwork - Use effective communication including written, verbal, and information technology skills. Work effectively with others to accomplish goals.

Leadership - Model professional behavior and serve as a resource for all medical and management staff.

Management

Work in cooperation with the management team to optimize workflow, to continually improve operations, and to plan future changes for the laboratory. Actively participate in setting goals and objectives for the lab.

Take an active part in creating laboratory policy, organizational. decisions, selecting candidates, introducing new procedures, and selecting new equipment.

Work with Lab Manager to evaluate and recommend changes to the department including equipment, supplies, and staffing.

Keep Lab Manager informed of problems or changes in procedures that impact the section or shift.

Perform Job Duties

Maintain expertise/competency in one or more areas under supervision to be able to adequately assess performance of staff and to provide assistance in event of short staffing situations.

Characteristic Duties And Responsibilities

Has working knowledge of all areas.

Direct, and assist staff with ordering, complex result reporting, computer, and technical problem solving.

Be cognizant of overtime and use only when necessary or when patient care is impacted, which would include taking assignments on weekends and holidays if staffing mandates.

Initiate and participate in daily huddles.

Conduct/participate in project staff meetings.

Participate in planning for and implementing new work processes, including testing and training for new computer system implementation.

Maintain current in all Pathology/Michigan Medicine computer systems.

Contribute ideas and help implement changes such as workflow reorganization.

Develop and maintain policies and procedures in the document control system.

Provide staff with unit orientation, analytical procedure training, MiChart and Soft training.

Monitor the use of equipment and maintenance of equipment when needed.

SUPERVISION RECEIVED

Supervision is received from the Administrative Manager, or other designee. Staff members in this classification are expected to work independently and in collaboration with other laboratory personnel, regularly exercise good judgment in setting priorities, resolving operational problems, and the application of policies, procedures, and methods.

SUPERVISION EXERCISED

Functional and administrative supervision is exercised over laboratory technicians, and other assigned staff.

Required Qualifications

In order to be considered for this position the applicant must have met or will have met all the required qualifications prior to the start date of employment.

An associate's degree in a related health science field or equivalent combination of education and experience with a minimum of 5 years of direct supervisory experience.

Six years of clinical laboratory experience in a university setting, knowledgeable of CAP and CLIA standards and familiar with LEAN concepts involving process improvement.

Requires frequent standing, walking, sitting, hand pipetting for extended periods of time and the ability to lift 50 lbs.

Desired Qualifications

Demonstrated management experience of professional and support staff in a CLIA Clinical Lab setting.

Excellent interpersonal and organizational skills.

Effective communication skills.

Excellent written and oral communication skills..

Demonstrated ability to teach and/or train students, junior laboratory personnel in laboratory techniques and/or protocols.

Ability to work independently or as a member of our team.

Excellent attendance, ability to multi-task, prioritize appropriately, and exercise good judgment.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Work Schedule

This full time, 40 hour position is on the day shift and may require rotating weekends, holidays and on-call.

Additional Information

Working Conditions

May work with hazardous materials.

May have exposure to noise from laboratory equipment.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.