Admin Assistant - VIBE/IGNITE

Jewish Family & Children's Service of the Suncoast; Sarasota (FL); On-site; USD 21,000 - 30,000; Part time

Job summary

Jewish Family & Children's Service of the Suncoast is seeking a part-time administrative support professional to assist in delivering program services for Kids Club and related activities.

The role involves coordinating supplies, helping with outreach, preparing certificates and gift cards, and supporting staff in training and scheduling. Knowledge of HIPAA and confidentiality is essential, with flexibility for evenings and local travel as needed.

Qualifications

• AA/AS degree in human services related field.
• Understanding of cultural diversity including the culture of poverty and hard to reach or resistant individuals and families.
• Proficient in Microsoft Office Products and demonstrate competent computer skills.
• Knowledge of HIPAA requirements and strict adherence to confidentiality standards.

Responsibilities

• Maintain and monitor inventory of office supplies for program and Kids Club.
• Coordinate food for groups and serving set-up as needed.
• Assist in preparation of participant certificates and gift cards for incentives/barrier reduction.
• Assist with outreach and recruitment for program, such as making phone calls and attending events as needed.
• Assist in hiring, scheduling, supervising, evaluating and training Kids Club workers.
• Assist with ensuring fidelity and adapting Kids Club 2Gen curriculum to fit children’s needs and abilities.
• Manage the Food Pantry and any required monthly reports to All Faiths Food Bank.
• Record and distribute department meeting minutes.
• Other ancillary duties that support program delivery and services.
• Ability to work a flexible schedule as program needs require minimal travel and evenings.
• Assist Advocates and Facilitators in program preparation, including materials, arranging meeting areas, and other program related activities

Skills

Strong organizational skills

Cultural awareness

Professionalism

Confidentiality

Adaptability

Education

AA/AS degree in human services related field

Tools

Microsoft Office

Job description

Job Type
Part-time

Description

Provide support services to team through administrative activities to ensure comprehensive delivery of program services.

Essential Duties & Responsibilities

• Maintain and monitor appropriate inventory of office supplies for program and Kids Club
• Coordinate food for groups and the serving set-up as needed
• Assist in preparation of participant certificates and gift cards for incentives/barrier reduction
• Assist with outreach and recruitment for program, such as making phone calls and attending events as needed
• Assist in hiring, scheduling, supervising, evaluating and training Kids Club workers
• Assist with ensuring fidelity and adapting Kids Club 2Gen curriculum to fit children’s needs and abilities
• Manage the Food Pantry and any required monthly reports to All Faiths Food Bank
• Record and distribute department meeting minutes
• Other ancillary duties that support program delivery and services
• Ability to work a flexible schedule as program needs require minimal travel and evenings
• Assist Advocates and Facilitators in program preparation, including but not limited to preparing materials, arranging meeting areas, and other program related activities

Requirements

Qualifications

AA/AS degree in human services related field

Understanding of cultural diversity including the culture of poverty and hard to reach or resistant individuals and families

Proficient in Microsoft Office Products and demonstrate competent computer skills

Knowledge, Skills & Abilities (KSAs)

• Strong organizational skills with the ability to manage multiple priorities
• Cultural awareness and respect for racial, socioeconomic, and community differences
• Commitment to professional growth and ongoing training
• Ability to represent JFCS with professionalism, integrity, and confidence
• Knowledge of HIPAA requirements and strict adherence to confidentiality standards

Training Requirements

• Completion of all required agency-wide and program-specific training courses
• Completion of all required HMRF and Institutional Review Board (IRB) training courses in compliance with the Cooperative Agreement

Physical Requirements

• Ability to perform desk and computer-based work for extended periods
• Reliable transportation and ability to travel locally
• Flexibility for occasional evening or irregular hours
• Ability to perform essential job functions with or without reasonable accommodations