Admin Assistant (Temp)

HYBE AMERICAS; Santa Monica (CA); Remote; USD 50,000 - 61,000; Full time

Job summary

HYBE AMERICAS is seeking a highly organized Admin Assistant (Temp) to support the Artist Operations team during a busy period of high-volume releases, promotion, and touring. The role involves calendar management, travel coordination, expenses, and maintaining confidential information with discretion.

This temporary, full-time, remote position requires 1–3 years in an administrative role and proficiency with Google Workspace.

Qualifications

• 1–3 years of administrative/assistant experience.
• Experience in the music, entertainment, or media industries preferred.
• Strong organizational skills and attention to detail.
• Clear written and verbal communication.
• Ability to manage multiple tasks with minimal supervision.
• Discretion handling confidential information.
• Flexible and proactive in changing plans and taking feedback.
• Proficiency in Google Workspace and ability to learn new tools, including AI tools.
• Availability for occasional early mornings, evenings, or weekends.

Responsibilities

• Process expenses, invoices, and approvals in Concur.
• Coordinate meetings and travel; manage calendars.
• Serve as a point of contact between Artist Operations and partners across management, A&R, marketing, and creative.
• Maintain trackers, schedules, contact lists, and digital files; document processes.
• Handle confidential information with discretion at all times.
• Support ad hoc requests and special projects as priorities shift.

Skills

Organizational skills

Communication

Multitasking

Discretion

Proactivity

Adaptability

Availability

Curiosity

Tools

Google Workspace

Concur

Monday.com

Notion

Asana

Canva

Google Slides

Slack

Job description

HYBE AMERICAS, a subsidiary of HYBE Corp., is a leading global entertainment and media company at the intersection of music, film, television, technology, brands, culture and social good. HYBE AMERICAS drives innovation across the entertainment landscape through its diverse portfolio, including Blue Highway Records, the publishing company Big Machine Music and Quality Control Music in the U.S., and HYBE’s labels in Latin America and the U.S. Hispanic market. The company represents a powerhouse roster of global artists spanning multiple genres and cultures. With headquarters in Los Angeles, HYBE AMERICAS creates synergistic opportunities for artists, businesses, and brands through its integrated approach to talent development, content creation, and technological innovation that transcends industries.

At HYBE, we believe in the power of music and foster a culture built on Passion, Autonomy, and Trust.

Position Overview

HYBE Americas is seeking a highly organized and dependable Admin Assistant (Temp) to support the operations of a global music group. In this role, you’ll keep day-to-day operations running smoothly by managing calendars, coordinating meetings and travel, processing expenses, and making sure no detail slips through the cracks during a busy stretch for the group. This role sits in a fast-moving, creative, and highly confidential environment. It’s a great fit for someone who is proactive, stays calm when plans change, and wants hands-on experience supporting a global artist and the business behind it.

Duration

This is a temporary, full-time, remote position supporting our Artist Operations team through an upcoming period of high-volume releases, promotion, and touring for a global girl group. While the role has a defined duration, you’ll be fully embedded in the HYBE Americas culture, working alongside our team to keep the group’s day-to-day running smoothly.

Key Responsibilities

• Expenses & Invoices: Process expenses, invoices, and approvals in Concur accurately and on time, working with Accounting as needed.
• Team Coordination: Serve as a point of contact for internal and external inquiries, and keep information flowing between the Artist Operations team and partners across management, A&R, marketing, creative, and the joint venture.
• Records & Documentation: Keep trackers, schedules, contact lists, and digital files organized and up to date, and document processes so the team can find what they need quickly.
• Confidentiality: Handle sensitive information about the artists, their schedules, and the business with discretion at all times.
• Special Projects: Jump in on ad hoc requests and special projects as priorities shift.

Qualifications

• 1–3 years of experience in an administrative, assistant, or coordinator role
• Experience in the music, entertainment, or media industries strongly preferred
• Strong organizational skills with a keen attention to detail
• Clear, professional written and verbal communication
• Ability to manage multiple tasks and shifting priorities with minimal supervision
• Good judgment and discretion when handling confidential information
• A flexible, positive attitude, with the ability to adapt quickly when plans change and take feedback in stride
• A proactive approach that anticipates needs before they come up
• Proficiency in Google Workspace and a willingness to pick up new tools, including AI tools
• Availability for occasional early mornings, evenings, or weekends based on artist schedules

It's a bonus if you have

• Fluency in Korean, Japanese, or Spanish
• Familiarity with K-pop, global pop, or fan culture
• Experience supporting artists, artist management, or touring teams
• Experience creating simple decks and materials in Canva or Google Slides
• Experience with Monday.com

Technologies/Systems/Software we use

• Google Suite (especially Google Sheets and Google Slides)
• Slack
• Productivity and collaboration tools (e.g., Notion, Asana)
• Concur
• Monday.com

Don't match every skill listed? Almost nobody does! Think you're a good fit anyway? Please let us know.

The starting salary for this job is $55,000, non-exempt. This is a good faith effort at the time of posting. This range is base salary only and does not include benefits and any other compensatory components of the role.

Why Join Us

At HYBE Americas, you’ll play a pivotal role in shaping the voice and reputation of one of the most dynamic and innovative companies in global entertainment. You’ll work with some of the world’s most exciting artists and help tell the stories that define culture. We back our passion for music with benefits that take care of you, so you can bring your best to the work that inspires millions.

• Medical, dental, and vision insurance
• Company 401(k) match up to 5%
• Flexible paid time off
• FSA
• Life insurance
• Wellhub membership that gives you access to gyms and fitness studios
• Excellent parental leave policies

***HYBE Americas is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.***