Admin Assistant Specialist

Parker; Harvard (MA); On-site; USD 28,000 - 46,000; Full time

Benefits offered by this job

401(k) plan with company matching

Tuition reimbursement and career dev.

Paid time off and holidays

Job summary

Parker Aerospace is seeking an organized Administrative Support professional to help manage day-to-day office operations and support the Executive Staff at our Massachusetts site. You will coordinate with vendors, maintain supplies, prepare presentations, and assist with training tracking and event support.

The role requires strong Microsoft Office skills, attention to detail, and the ability to handle confidential information with care.

Qualifications

• Three or more years of experience.
• Associates degree required. Bachelor’s degree preferred.
• Strong verbal and written communication skills.
• Ability to work with a team in a dynamic environment.

Responsibilities

• Assist with office management tasks and vendor coordination.
• Answer phones and greet visitors in the lobby.
• Attend weekly Executive Staff meetings; prepare, publish and manage agendas.

Skills

Office administration

Microsoft Office

Adobe Acrobat

Communication

Education

Associate degree

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Adobe Acrobat

Job description

Org Marketing Statement

At Parker Aerospace, we develop technologies and innovative solutions that enable reliable, efficient and increasingly sustainable flight for the lifecycle of the aircraft, including aftermarket support. Our passionate people with deep engineering expertise, together with our breadth of differentiated technologies, ensure that we make the extraordinary happen and continue to shape the future of aviation in partnership with our customers.

As a member of our team, you are instrumental in fulfilling our mission: 'Enabling Engineering Breakthroughs that Lead to a Better Tomorrow.' Pursuing a career at Parker presents unlimited opportunities for both professional and personal development. Working with some of the most brilliant minds in the industry, your contributions will be pivotal in developing innovative technologies and products, significantly contributing to Parker’s goal of addressing the world’s most pressing engineering challenges. At Parker, our team members belong, matter and make a difference.

The vision of Gas Turbine Fuel Systems Division is to be the global leader in the design, development, manufacture, and service of engine fuel, lubrication, and thermal management systems and components for aerospace/defense and industrial applications. By leveraging our expertise in analysis, atomization, combustion, fluid metering, and control — coupled with enterprise excellence — we will exceed customer expectations and achieve our business objectives.

This role is responsible for administrative support and contributes directly to smooth running of day-to-day operation throughout the office.This role provides direct support to the Executive Site Staff with minimum supervision. Responsible for administrative duties across a broad scope, with significant complexity requiring independent judgement, confidentiality and familiarity with applicable procedures.

Responsibilities:

• Plays a key role in assisting with office management tasks such as maintaining and organizing office supplies, coordinating with vendors, ensuring a smooth workflow.
• Answer company phone and respond to incoming visitors in the lobby
• Attends weekly Executive Staff meetings, tracks and publishes agenda to established cadence, manages meeting minutes, maintains RAIL
• Prepare PowerPoint presentations for executive meetings and plant meetings consistent with Parker standard formatting.
• Assist Executive Staff with tracking training, HPT membership, report-outs.
• Provides visitor support as needed, managing conference room scheduled, ordering catering orders, reminding hosts of their responsibilities when needed.
• Responsible for ordering kitchen and office supplies.
• Prepares paperwork for parts being returned to suppliers in support of the Supply Chain and Quality teams
• Primary point of contact for outside vendors providing coffee service and vending machines
• Responsible for off‑site storage logistics, acting as primary contact for off‑site vendors.Maintains responsibility for internal tracking database. Coordinates with records owners to determine when these are sent off‑site and handles destruction authorization and tracking when retention period is reached.
• Follows all relevant protocols related to safety, export control and communication.
• Supports special events as needed by the Executive Staff such as making dinner reservations for visitors
• Back up support to cross functional teams (QA, CSO and OEM) with filing, data entry and scanning duties as needed.

Job Requirements:

Education and Experience:

• Three or more years of experience.
• Associates degree required. Bachelor’s degree preferred.
• Determination and ability to accurately input and calculate numbers.
• Must demonstrate effective verbal, written and interpersonal communication skills.
• Ability to work with others and be a participative team player.

Knowledge, Skills and Abilities:

• The ideal candidate will bring a positive attitude, excellent organizational skills, and the ability to work collaboratively in a dynamic environment. A strong commitment to providing exceptional support and contributing to a positive office atmosphere is essential for success in this position
• Maintain a level of discretion when handling or being involved in confidential matters.
• Strong computer skills and aptitude learning new software. Ideal candidate is proficient with Microsoft Word, Excel, PowerPoint, and has experience with Adobe Acrobat.
• Ability to work independently with only general direction and instruction regarding the scope of assignments.
• Handles multiple tasks, with changing priorities and has exceptional initiative, paying close attention to detail and follow‑up as required.
• Open to assuming greater responsibilities as needed.
• Ability to work effectively with others and be a participative team player.
• Ability to effectively demonstrate team member competencies and participate in goal setting, performance feedback, and self‑development activities.

Drug-Free Workplace In

In accordance with Parker’s policies and applicable state laws, Parker provides for a drug-free workplace. Therefore, all applicants seeking employment with Parker will be subject to drug testing as a condition of employment.

Conditions of Employment

This position is subject to meeting U.S. export compliance and/or U.S. Government contracting citizenship eligibility requirements.

Pay, Benefits, Work Schedule

Competitive Compensation

• Pay Range: $20.13/hr to $33.55/hr
• Participation in Annual Incentive Program

Benefit & Retirement Plans

Parker offers competitive benefit programs, including:

• Comprehensive coverage for medical, prescription drugs, dental, vision, voluntary optional life, accident insurance, hospital indemnity insurance and critical illness insurance with competitive premium cost.
• 401(k) Plan with company matching contributions at 100% of the first 5% of pay.
• Company provided defined‑contribution retirement plan with annual contribution equal to 3% of pay.
• Career development and tuition reimbursement.
• Other benefits including paid parental leave, short and long‑term disability programs, adoption assistance, a Care.com membership and financial planning assistance are provided at no cost to you.
• Supplemental benefit programs including identity protection, legal protection, and pet wellness are available at competitive rates.
• Paid Time Off and Company-Paid Holidays.

Equal Employment Opportunity

Additional Comments:

The essential functions have been provided as example of the type of work performed by employees assigned to this job classification. The company reserves the right to modify the work assignments and/or to make reasonable accommodations so that qualified employees can perform the essential functions. The job description is not intended to be an inclusive list of duties and responsibilities. It is intended to describe the general nature of the position.

Parker is an Equal Opportunity and affirmatively action employer. Parker is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. However, U.S. Citizenship, Permanent Residency or other appropriate status is required for certain positions, in accord with U.S. import & export regulations.
(“Minority / Female / Disability / Veteran / VEVRAA