Admin Assistant Sales

Partners In Recovery LLC; Phoenix (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

Copper State Bolt & Nut Co. in Phoenix is seeking an Administrative Assistant to support the Sales team with daily clerical tasks and data management.

This role involves generating sales reports, maintaining online records, updating customer and sales data in spreadsheets or a CRM, and coordinating between sales, operations and warehouse teams. A proactive, detail-oriented approach and strong Excel skills are essential for success.

Qualifications

• Proven administrative or sales support experience preferred.
• Strong Excel skills and data entry accuracy.
• Excellent written and verbal communication.
• Highly organized with ability to prioritize tasks.
• Able to work independently with a proactive attitude.
• Experience in manufacturing/trade industries is a plus.
• Comfort with working in an office desk environment.

Responsibilities

• Generate sales reports and analyze data to track performance.
• Maintain online filing systems and digital records.
• Update and manage customer and sales data in spreadsheets or CRM.
• Communicate between sales, operations, and warehouse teams.
• Assist with processing internal orders.
• Assist with inventory tracking and reporting.
• Monitor emails and respond to routine inquiries.
• Perform basic math for data entry and quality control.

Skills

Attention to detail

Excel proficiency

Written and verbal communication

Organizational skills

Proactive/self-starter

Sales support experience

CRM systems experience

Tools

CRM software

Excel

Job description

• Location 3637 N. 34th Ave,Phoenix, AZ, 85017,United States
• Job Category Administration
• Employee Type Full Time

Copper State Bolt & Nut Co. has been a trusted name since 1972, known for our unwavering commitment to excellence. As a family and women-owned business, we serve over 16,000 customers worldwide through 30+ facilities. Our dedication to quality fosters strong partnerships with customers and suppliers. While fasteners are our foundation, we also provide construction products, industrial supplies, safety items, and more. With over 50 years of experience, we continue to adapt, grow, and prioritize customer satisfaction.

Empower Efficiency and Support Success, Become Our Administrative Assistant Today!

Copper State Bolt & Nut is seeking an Administrative Assistant to support our Sales team in Manufacturing. This position will perform administrative and clerical support tasks to ensure efficient operations; supports employees through a variety of tasks related to organization and communication.

Responsibilities

• Generating sales reports and analyzing data to track performance
• Maintain accurate online filing systems and digital records
• Update and manage customer and sales data in spreadsheets or CRM systems
• Communicate effectively between sales, operations, and warehouse teams
• Assist with processing internal orders
• Support inventory tracking and reporting
• Monitor emails and respond to routine inquiries in a timely and professional manner
• Basic math skills are needed for data entry and quality control

Requirements

• Strong attention to detail and accuracy
• Advanced in Excel
• Excellent communication skills – both written and verbal
• Highly organized with the ability to prioritize tasks and meet deadlines
• A self-starter with a proactive, can-do attitude
• Previous experience in an administrative, clerical, or sales support role is a plus
• Experience in a manufacturing or trade-related industry is an advantage, but not required

Decision/Information Sharing and Communication

• Promptly relay messages and other information to employees

Physical Requirements

• This position will be performed at a desk/workstation in an office environment, with standard office equipment available.
• The employee will occasionally be asked to lift boxes and/or stacks of documents, weighing up to 10 lbs.
• This position needs to frequently move about to access files and operate office machinery (including computers, laptops, copiers, scanners, printers, and telephones).