Admin Assistant (NON;MP)

Maimonides Medical Center; New York (NY); On-site; USD 51,000 - 63,000; Full time

Job summary

Maimonides Medical Center seeks an experienced Administrative Assistant to support its Real Estate/Planning Design/Construction departments. The role involves correspondence preparation, meeting scheduling, and clerical duties in a busy, deadline-driven environment. Applicants should possess strong typing skills, MS Office proficiency, and medical terminology experience.

Qualifications

• 2-3 years of executive secretarial experience required.
• Typing speed of 55 wpm or faster.
• Ability to transcribe from Dictaphone.

Responsibilities

• Compose/type correspondence and perform clerical functions.
• Schedule meetings and maintain daily calendars.
• Arrange conferences and take/transcribe meeting minutes.

Skills

MS Office proficiency

Medical Terminology

Interpersonal skills

English verbal/written communication

Education

High School graduation or equivalent

1-2 years of college preferred

Job description

About Us

We’re Maimonides Health, Brooklyn’s largest healthcare system, serving over 250,000 patients each year through the system’s 3 hospitals, 1800 physicians and healthcare professionals, more than 80 community-based practices and outpatient centers. At Maimonides Health, our core values H.E.A.R.T drives everything we do. We uphold and maintain Honesty, Empathy, Accountability, Respect, and Teamwork to empower our talented team, engage our respective communities and provide patient-centered care. The system is anchored by Maimonides Medical Center, one of the nation’s largest independent teaching hospitals and home to centers of excellence in numerous specialties; Maimonides Midwood Community Hospital (formerly New York Community Hospital), a 130-bed adult medical-surgical hospital; and Maimonides Children's Hospital, Brooklyn's only children's hospital and only pediatric trauma center. Maimonides' clincal progams rank among the best in the country for patient outcomes, including its Heart and Vascular Institute, Neuroscience Institute, Boneand Joint Center, and Cancer Center. Maimonides is an affiliate of Northwell Health and a major clinical training site for SUNY Downstate College of Medicine.
Overview

We currently have an excellent full-time opportunity in our Real Estate/Planning
Design/Construction departments for an experienced, Administrative Assistant who can multi-
task in a deadline-driven environment, as well as:

Responsibilities

• Compose/type correspondence for division, open mail, route calls, clerical functions
• Schedule meetings, maintain daily calendars
• Arrange conferences (schedules speakers & arranges payment, books rooms, catering
  arrangements.)
• Take/transcribe minutes at meetings
• Maintain adequate inventory of supplies; maintains databases and spreadsheets
• Prepare all purchase orders & check requests for office supplies
• Set up/maintain departmental filing systems
• Research subject matter for a variety of administrative reports, statements and rosters

Qualifications

• High School graduation or equivalent; 1-2 years of college preferred.
• 2-3 years of executive secretarial experience required.
• MS Office proficiency essential. (Word) Typing/Word is tested.
• Medical Terminology is essential
• Shorthand, fast longhand or ability to transcribe from Dictaphone
• Strong Typing; 55 wpm (tested)
• Good interpersonal and English verbal/written communication skills essential.

Pay Range

USD $51,000.00 - USD $63,000.00 /Yr.
Equal Employment Opportunity Employer

Maimonides Medical Center (MMC) is an equal opportunity employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard for race, creed (religion), color, sex, national origin, ethnicity, sexual orientation, gender identity, military or veteran status, age, disability, pregnancy, predisposing genetic characteristic, marital status or domestic violence victim status, citizenship status, or any other factor which cannot lawfully be used as a basis for an employment decision in accordance with applicable federal, state, and local laws. MMC is committed to following the requirements of the New York State Human Rights Law with regard to non-discrimination on the basis of prior criminal conviction and prior arrest.