Admin Asst Sr Healthcare

University of Michigan; Ann Arbor (MI); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Excellent medical, dental and vision

Job summary

University of Michigan is seeking an Administrative Support professional for Michigan Medicine to assist the APP Leadership. You will manage calendars, prepare PowerPoint and Excel documents, and coordinate meetings and travel while handling confidential information with discretion.

Excellent communication and organizational skills are essential, as is proficiency with Microsoft Office. This full-time role offers a hybrid work arrangement and opportunities to contribute to a large academic

Qualifications

• Associate's degree in health care administration, business administration, or related field or equivalent combination of education and experience.
• 4 years of experience in an administrative support capacity.
• Demonstrated ability to act in a professional manner.
• Excellent verbal, written and interpersonal skills.
• Excellent organizational, time-management and multitasking skills with attention to detail.
• Strong critical thinking and problem-solving skills.
• Ability to respond effectively to a dynamic environment.
• Ability to produce professional correspondence free of grammatical and spelling errors.
• Ability to work independently and exercise sound judgment in setting priorities.
• Proficient in use of Microsoft Suite products.

Responsibilities

• Provide administrative support to UMMG APP Leadership.
• Meeting and committee coordination including agenda planning and minutes.
• Manage multiple complex calendars.
• Handle confidential administrative matters with discretion.
• Draft correspondence, PowerPoint presentations and Excel spreadsheets.
• Run business reports as requested.
• Represent the department in routine matters and meetings.
• Coordinate travel and expense tracking and reporting.
• Perform other duties as directed.

Skills

Verbal communication

Written communication

Interpersonal skills

Time management

Multitasking

Microsoft Office

Education

Associate's degree in health care administration or related field

Tools

Microsoft Suite

Job description

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

• Under general direction, provide administrative support to UMMG APP Leadership.
• Meeting and committee coordination which includes agenda planning, resource scheduling and coordination, taking minutes, follow-up on action items, etc.
• Manage multiple complex calendars.
• Handle administrative matters which may be of a confidential nature with the utmost level of discretion.
• Anticipate the needs of those being directly supported.
• Draft correspondence and documents, PowerPoint presentations and Excel spreadsheets.
• Run business reports as requested.
• Represent the department on routine matters and in assigned meetings which may include agenda planning, resource scheduling and coordination, take minutes, etc.
• Manage administrative processes such as Blue Folders, Performance Valuations, email distribution lists, documents, staff contact lists, etc.
• Perform an assigned set of suite duties such as supply ordering, vendor liaison, etc.
• Coordinate travel and subsequent expense tracking and reporting.
• Perform other duties as directed.

Required Qualifications*

• Associate's degree in health care administration, business administration, or related field or equivalent combination of education and experience.
• 4 years of experience in an administrative support capacity.
• Demonstrated ability to act in a professional manner.
• Excellent verbal, written and interpersonal skills.
• Excellent organizational, time-management and multitasking skills with a keen ability to pay attention to all details.
• Strong critical thinking and problem-solving skills.
• Ability to respond effectively to a dynamic environment.
• Demonstrated ability to produce professional correspondence, free from grammatical and spelling errors.
• Ability to work independently and regularly exercise sound judgment in setting priorities.
• Proficient in use of Microsoft Suite products.

Desired Qualifications*

• Knowledge of Michigan Medicine policies and procedures.
• Knowledge of UMMG/Ambulatory Care structure, processes, and procedures.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Work Schedule

This is a full-time position; Monday through Friday, shift hours are normally from 8:00am - 5:00pm (shift hours could have some minimal flexibility and potentially be changed based on the operational needs and/or work-life balance of personnel). As part of Michigan Medicine's Flexible First Workplace initiative, this position has a potential opportunity for a hybrid (both onsite work and remotely) or remote work arrangement based on business needs of the unit.

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process maybegin as early as the eighth day after posting.Thisopening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.