Administrative Assistant - FT - Days - Medical

DHR Health; Edinburg (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

DHR Health in Edinburg, TX seeks an Administrative Assistant (Full-Time, Days) to provide secretarial and administrative support to the Trauma Program. The role focuses on data entry, proofreading, scheduling, and supporting education, outreach, and quality assurance activities.

Ideal candidates have a High School diploma, hospital/trauma experience preferred, and strong written and verbal communication skills. Must be able to read, write, and speak English and work well with diverse teams.

Qualifications

• High school diploma or GED required.
• Hospital/trauma administrative experience preferred.
• Secretarial experience required; strong organizational skills and attention to detail.

Responsibilities

• Provides secretarial and administrative support to the Trauma Program.
• Data entry, proofreading, scheduling meetings, processing correspondence.
• Support trauma service administrative, education and outreach, and quality assurance activities.
• Arrange meetings, screens calls, and route inquiries; maintain confidential records.
• Prepare trauma reports and rosters; file data into the trauma database.

Skills

Secretarial experience

Organizational skills

Written communication

Verbal communication

English language

Bilingual sensitivity

Data entry

Healthcare experience

Education

High School Diploma/GED

Tools

Trauma database software

Job description

Administrative Assistant - FT - Days - Medical - 20455

US:TX:Edinburg | LEGAL, COMPLIANCE, & RISK | Full Time

Description

DHR Health - US:TX:Edinburg - Days

Summary:

MISSION STATEMENT:

Our Mission is to improve the well-being of those we serve with a commitment to excellence: every patient, every encounter, every time.

VISION:

Our Vision is to create a world-class health system to advance medicine and increase access for the communities we serve by empowering caregivers to heal through compassion, knowledge, innovation, integrated care and excellence.

POSITION SUMMARY:

Provides secretarial and administrative support to the DHR Trauma Program. Primarily responsible for data entry, proofreading, scheduling meetings, processing correspondence, conducting special projects, and supporting the trauma service administrative, education and outreach, and quality assurance activities.

POSITION EDUCATION/ QUALIFICATIONS:

· High School Diploma/GED

· Hospital experience preferred.

· Experience with Trauma database software preferred

· Secretarial experience is required.

· Organizational skills are necessary.

· Detailed oriented

· Must be able to be sensitive to cultural and bilingual issues.

· Good written and verbal communication skills required.

· Ability to read, write and speak English

· Ability to communicate clearly and concisely with all levels of nursing, administration, and physicians

JOB KNOWLEDGE/EXPERIENCE:

· One (1) year of related administrative assistant experience required

· High degree of competency/experience in general.

· Able to respond to director’s needs

· Requires excellent communication and organizational skills.

· Requires reasoning ability and good independent judgment.

· Requires working with frequent interruptions.

· Exhibits positivity, enthusiasm, and patience.

· Must have excellent customer service skills.

· Requires self-initiating tasks

Responsibilities:

POSITION RESPONSIBILITIES:

· Promotes the facility mission, vision and values by effectively communicating them to others. Considers mission, vision and values in developing services, standards and practice

· Favorably represents DHR Trauma within the hospital and the community

· Demonstrates knowledge of Trauma program operations

· Accurately files data and attachments into the trauma database.

· Performs typing for the administration (memos, correspondence, minutes).

· Sends correspondence and provides follow-up within a timely manner

· Demonstrates thorough knowledge of grammar, punctuation and composition.

· Prepares a variety of trauma reports, statements and rosters.

· Gathers data and other necessary information.

· Establishes, maintains and revises record keeping and filing systems, ensuring confidentiality of information

· Consistently is attentive to detail, record keeping and required paperwork inherent to the position.

· Arranges meetings, conferences, and projects as assigned.

· Accepts and screens telephone calls and routes calls appropriately; promptly and graciously responds to calls and visitors and determines the urgency of the Situation; suggests appropriate referrals

· Informs management when a situation warrants immediate attention.

· Establishes good rapport and cooperative working relationships with hospital personnel.

· Performs well under pressure.

· Other duties as assigned

Other information:

LINES OF REPSONSIBILITIES:

(Chain-of-command)

CUSTOMER SERVICE:

Provide excellent customer service to all DHR customers. All employees are required to attend the DHR C.A.R.E.S program which outlines the Customer Service Principals including: Commitment, Accountability, Respect, Excellence and Service.

AGE SPECIFIC:

Employees must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patients served in his/her assigned unit. The individual must demonstrate knowledge of principles of growth and development over the life span and possess the ability to assess data reflective of the patient’s status and interpret the appropriate information needed to identify each patient’s requirement relative to his or her age.

AMERICANS WITH DISABILITIES ACT: (ADA):

A. Essential Duties: Indicated by bold print within performance standards, preceding individual numbered criteria.

The following table provides physical requirements that will be associated with, but not limited to, this position:

Light/moderate lifting up to 20 lbs, from the floor to shoulder height.

Yes

Kneeling

Yes

Must be able to assist other employees with lifting more than 20 lbs.

Yes

Walking

Yes

Light/moderate carrying up to 20 lbs.

Yes

Yes

Straight pulling

Yes

Yes

Pulling hand over hand

Yes

Pushing

Yes

Repeated bending

Yes

Yes

Reaching above shoulder

Yes

Yes

Yes

Climbing Ladders

No

Dual simultaneous grasping

Yes

Depth Perceptions needed

Yes

Ability to see

Yes

Yes

Operating office equipment

Yes

Twisting

Yes

Operating mechanical equipment

Yes

No

Ability to read and write

Yes

Ability to Count

Yes

Ability to hear verbal communication without aid

Yes

Operating Personal Vehicle

Yes

Ability to comprehend written/verbal communication

Yes

Other: Ability to deal with stress

Yes

OSHA Category

III

B. Working Conditions: The individual spends over 95% of his/her time in an air-conditioned environment with varying exposures to noise. There is protection from weather conditions but not necessarily from temperature changes. The position does have low exposure to malodorous, infectious body fluids from patients and some minimal exposure to noxious smells from cleansing agents.

C. Occupational Exposure: This position has minimal to no exposure to blood, body fluids, or tissues and is an OSHA Category III (although situations can be imagined or hypothesized under which anyone, anywhere, might encounter potential exposure to body fluids). Person who performs these duties are not called upon as part of their employment to perform or assist in emergency medical care or first aid or to be potentially exposed in some other way.

Intelligence: General learning ability: The ability to “catch on” or understand instructions and underlying principles. Ability to reason and make judgments. 3

Verbal: Ability to understand meanings of words and ideas associated with them, and to use them effectively. To comprehend language, to understand relationships between words, and to understand meanings of whole sentences and paragraphs. To present information or ideas clearly. 3

Numerical: Ability to perform arithmetic operations quickly and accurately. 2

Spatial: Ability to comprehend forms in space and understands relationships of plane and solid objects. Frequently described as the ability to “visualize” objects or two or three dimensions, or to think visually of geometric forms. 2

Form Perception: Ability to perceive pertinent details and objects or in pictorial or graphic material to make visual comparisons and discriminations and see slight differences in shapes and shadings of figures and widths and lengths of lines. 3

Clerical Perception: Ability to receive pertinent details and verbal or tabular material. To observe differences in copy, to proofread words and numbers, and to avoid perceptual errors in arithmetic computation. 2

Motor Coordination: Ability to coordinate eyes and hands to fingers rapidly and accurately in making precise movements with speed. Ability to make a movement response accurately and quickly. 3

Finger Dexterity: Ability to move hands easily and skillfully. To work with fingers in placing and turning motions. 3

Manual Dexterity: Ability to move hands easily and skillfully. To work with hands in placing and turning motions. 3

Eye-Hand-Foot Coordination: Ability to move the hand and foot coordinately with each other in accordance with visual stimuli. 3

Color Discrimination: Ability to perceive and respond to similarities or differences in colors, shapes, or other values of the same or different color. To identify a particular color, or to recognize harmonious or contrasting color combinations, or to match color adequately. 3

I have read and reviewed my job description with my supervisor or designee and I understand the job I am expected to perform.

If applicable ____________ certification will be completed within _________ time frame of hire/transfer date.

Employee Signature: ________________________________ Date: ____________________