Admin Assistant + Customer Service/Sales Support

Maine Coast Sea Vegetables, Inc.; Maine; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid time off

Paid break time

Competitive wages

Employee benefits (vision & dental, 1)

Potential to become an employee-owner

Planning and communication flexibility

Job summary

Maine Coast Sea Vegetables, Inc. is seeking an organized Administrative & Operations Coordinator to support customer service, invoicing, and HR tasks in our Hancock/Ellsworth location.

This in-person, full-time role joins a small, collaborative team and offers variety, learning opportunities, and room to grow into management over time. You will help with order processing, accounts payable/receivable, data entry, payroll support, and cross‑department scheduling, while keeping paperwork tidy and

Qualifications

• Experience in administrative support and office coordination.
• Familiarity with invoicing, AR/AP, and basic HR tasks.
• Strong communication and organizational skills.
• Ability to learn new software and adapt in a small team.

Responsibilities

• Assist customers with questions and orders.
• Support invoicing, payments, and basic accounting tasks.
• Assist with employee onboarding and HR needs.
• Maintain organized data and cross‑department communication.
• Provide ERP and inventory system support.

Skills

Administrative support

Customer service

Data entry

Communication

Organizational skills

Tools

Acumatica ERP

Microsoft Office

Job description

Administrative & Operations Coordinator - In person, Hancock/Ellsworth location

Full-Time | Monday–Friday

Part-time considered for the right candidate, with room to grow into full time.

We’re looking for a reliable, organized Administrative Assistant who enjoys variety in their day. This role supports customer service, accounting tasks (AR/AP), and some HR responsibilities. It’s a great fit for someone with exceptional communication skill and strong work ethic who likes helping things run smoothly and being part of a small team. The right candidate could grow into management over time.

Every great MCSV employee starts with learning the products, packages, and general flow of supply & sales by spending the first weeks (min) with our production team. Every employee here, at some point, is likely to jump into production from time to time, allowing things to keep moving. This baseline is key to success in every other job within the company!

What you’ll do:

• Help customers with questions and orders
• Support invoicing, payments, and basic accounting tasks
• Assist with employee on-boarding and administrative HR needs
• Keep things/information organized and moving across the building/company

About the Position

Maine Coast Sea Vegetables is seeking an organized, adaptable, people-oriented team member to support the daily administrative and operational functions of our employee-owned seaweed company.

This position will work closely with administration, production, customer service, and management teams. The role is ideal for someone who enjoys variety, communication, organization, and helping keep a growing business running smoothly.

This is a hands‑on support role with opportunities to learn accounting, HR, ERP systems, customer service, and operational coordination over time.

What You’ll Do

Responsibilities may include:

• Customer service and customer communication– as part of a team
• Order support and coordination
• Accounts payable and accounts receivable support
• Data entry and record keeping
• Assisting with payroll and HR administrative tasks
• Employee on-boarding paperwork and coordination
• Scheduling and communication support across departments
• Inventory and ERP system support (Acumatica)
• Filing, organization, and maintaining accurate records for the organization
• Assisting managers with projects and operational follow-up
• Helping improve administrative systems and organization

What We’re Looking For

The ideal candidate is:

• Highly organized and detail-oriented
• Friendly, professional, and comfortable communicating with people
• Able to manage multiple tasks and priorities
• Comfortable learning software and systems
• Reliable and self-motivated
• Curious and willing to ask questions
• Calm under pressure and adaptable in a small business environment

Helpful Experience:

• Administrative support
• Customer service
• Bookkeeping or accounting support
• HR or employee coordination
• ERP systems or inventory systems
• Microsoft Office / Excel experience

Maine Coast Sea Vegetables offers:

• Paid time off and holidays
• Paid break time
• Competitive wages
• Some benefits; vision & dental, life insurance, etc.
• Potential to become an employee-owner
• Flexibility for the right candidate with planning and communication

About Us

Maine Coast Sea Vegetables is an employee-owned company that has responsibly sourced seaweed products since 1971. We value integrity, sustainability, teamwork, adaptability, and people who are willing to learn and contribute across all aspects of the company. For more: https://seaveg.com/pages/about-us