Admin Assistant 2, PT Ammon ID, Deseret Industries

The Church of Jesus Christ of Latter-day Saints; Ammon (ID); On-site; USD 37,000 - 48,000; Full time

Job summary

The Church of Jesus Christ of Latter-day Saints is seeking an intermediate-level administrative assistant to provide essential support to one or more leaders or teams. The role focuses on data compilation, scheduling, meeting minutes, travel arrangements, and budget assistance in a confidential work environment.

Candidates should have a high school diploma and about two years of administrative experience, with strong Microsoft Office skills and professional communication abilities.

Qualifications

• High School Diploma or equivalent.
• 2 years administrative or related experience.
• Solid administrative support working knowledge.

Responsibilities

• Compile data from various sources to prepare memos, documents, reports, spreadsheets, and presentations.
• Perform research, analyze information, and make recommendations.
• Take meeting minutes and manage meeting documentation.
• Schedule meetings and appointments, maintain calendars.
• Make travel arrangements and support projects or processes.
• Handle moderately complex phone and email requests.
• Assist with p card reconciliation and basic budget activities.
• Mentor and assist lower level employees.

Skills

Communicate professionally

Scheduling & calendars

Notes & minutes

Office equipment operation

Problem solving

Prioritization

Instructions follow-through

Team collaboration

Discretion & confidentiality

Education

High School Diploma or equivalent

2 years administrative experience

Solid administrative support knowledge

Tools

Microsoft Office Suite

Job description

Job Description

The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, intermediate level administrative support to one or more leader and/or one or more functional team or work group.

Responsibilities

Typical responsibilities include but are not limited to:

• Compiling data/information, usually from a variety of sources, to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
• Performing research, analyzing information, and making recommendations based on findings
• Taking meeting minutes and managing meeting documentation
• Using computer apps and software to schedule meetings and appointments and maintain calendars.
• Making travel arrangements
• Supporting projects, programs, or processes
• Answering moderately complex telephone and email requests
• Assisting with p card reconciliation and other basic budget activities
• Assisting lower level employees through training and/or mentorship

Required

QUALIFICATIONS

• High School Diploma or equivalent
• 2 years administrative or related experience
• Solid administrative support working knowledge

Key Skills Include The Ability To

• Communicate professionally in writing and verbally.
• Utilize Microsoft Office and other software at an intermediate level to schedule appointments, create and perform analysis on spreadsheets, prepare presentations, take notes and minutes, and create and update word documents.
• Operate and maintain standard office equipment.
• Problem solve and resolve moderately complex conflict and problems through sound decision making
• Organize and prioritize work and needs
• Understand and follow instructions.
• Interact and work with others in a productive and professional way.
• Work with discretion, confidentiality, and integrity
• To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.

About Us

Church employees find joy and satisfaction in using their unique talents and abilities to further the Lord’s work. From the IT professional who develops an app that sends the gospel message worldwide, to the facilities manager who maintains our buildings— giving Church members places to worship, teach, learn, and receive sacred ordinances—our employees seek innovative ways to share the gospel of Jesus Christ with the world. They are literally working in His kingdom.

Only members of the Church who are worthy of a temple recommend qualify for employment. Apart from this, the Church is an equal opportunity employer and does not discriminate in its employment decisions on any basis that would violate U.S. or local law.

Qualified applicants will be considered for employment without regard to race, national origin, color, gender, pregnancy, marital status, age, disability, genetic information, veteran status, or other legally protected categories that apply to the Church. The Church will make reasonable accommodations for qualified individuals with known disabilities.