Admin Assistant

Orlando Health Bayfront Hospital; Tampa (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Florida Medical Clinic Orlando Health is seeking an Administrative Assistant for the Hospital Medicine department in Tampa. This role performs advanced secretarial and administrative duties for the Senior Director, handling confidential information and coordinating scheduling, travel, meetings, and communications.

Requirements include a high school diploma and at least four years of clerical or secretarial experience.

Qualifications

• High school diploma or equivalent.
• Four (4) years clerical or secretarial experience.

Responsibilities

• Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries.
• Screens calls and visitors.
• Schedules and maintains calendar of appointments.
• Organizes meetings including distributing materials, transcribing minutes and makes travel arrangements if necessary.
• Creates and maintains databases and spreadsheets.
• Performs routine problem solving.
• Maintains sensitivity to confidential information and adheres to policies.

Skills

Phone handling

Calendar management

Data entry

Presentation creation

Meeting coordination

Mail handling

Budget assistance

Customer service

Clerical support

Education

High school diploma

Tools

Copy machine

Fax machine

Spreadsheets

Job description

Position Summary

Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience and skilled knowledge of organization policies and practices for the Senior Director.

Florida Medical Clinic Orlando Health

Job Title: Administartive Assistant

Status: Full Time

Hours: 8:00 AM to 4:00 PM ot 9:00 AM to 5:00 PM

Department: Hospital Medicine

• Primary: 17401 Commerce Park Blvd, Tampa, FL 33647
• Additional Travel - Dade City, Tampa, Wesley Chapel & Zephyhills.

Why is Florida Medical Clinic Orlando Health your best place to work?

• Education & Career Growth – Tuition reimbursement, Public Service Loan Forgiveness (PSLF), and leadership development programs.
• Health & Wellness – Comprehensive medical, dental, vision, free virtual visits, and well-being programs.
• Financial & Retirement – Up to 5% employer match on retirement contributions.
• Work-Life Balance – Four weeks of paid parental leave, PTO, and flexible leave options.
• Family & Pet Support – Fertility benefits, adoption assistance, backup care for children/elders/pets, and pet insurance.

Essential Functions

• Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries.
• Screens calls and visitors.
• Operates copy machine and fax machine.
• Distributes incoming mail.
• Orders supplies.
• Establishes and maintains files and records on an ongoing basis.
• Conducts research, data collection, and some analysis of information.
• Schedules and maintains calendar of appointments.
• Organizes meetings including distributing materials, arranging of refreshments, transcribing minutes and makes travel arrangements if necessary.
• Works independently on special projects.
• Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.
• Creates, prepares and coordinates presentations, including charts, graphs, etc.
• Creates and maintains databases and spreadsheets.
• May assist in preparing and/or monitoring budget.
• Performs routine problem solving.
• Works with sensitive employee information and confidential organization information.
• Interacts professionally with all levels of management.
• Significant employee contact and customer service.
• May provide work direction to other clerical personnel within the department.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
• Maintains compliance with all Orlando Health policies and procedures.

Other Related Functions

• Maintains established departmental policies and procedures.
• Prioritizes workload to manage multiple priorities.
• Enhances professional growth and development through participation in education programs, current literature, and workshops.
• Performs other duties as assigned.

Education/Training High school diploma or equivalent.

Licensure/Certification None.

Experience Four (4) years clerical or secretarial experience.