Admin Assistant

Covenant Retirement Communities & Covenant Care; Spring Valley (CA); On-site; USD 30,000 - 34,000; Full time

Job summary

Covenant Living at Mount Miguel in Spring Valley, CA is hiring an Administrative Assistant. The role supports multiple campus departments with clerical tasks, prepares mailings and invoices, and assists with updating resident records.

The successful candidate will be highly organized with strong communication skills and confidentiality. Responsibilities include handling receptions, coordinating meetings, and assisting with large copy projects.

Qualifications

• High school education or equivalent.
• One year of related office experience.
• Experience in healthcare setting.
• Highly organized and detail oriented with excellent interpersonal and communication skills.
• Ability to remain calm in an emergency situation.
• Maintain complete confidentiality when circulating information.
• Proficient with Microsoft Office Suite.

Responsibilities

• Support various departments with administrative tasks (greeting cards, photocopying, invoicing, filing).
• Prepare mailings, invoices, mailing lists, memos, and correspondences.
• Update resident electronic medical records and assist in annual updates.
• Maintain office supply inventory and copier supplies.
• Provide support for events and administrative meetings, including taking notes.
• Manage campus contracts and Certificates of Insurance; update as needed.
• Create processes for administrative functions and maintain in a common database.
• Assist reception desk and cover as needed.

Skills

Microsoft Office Suite

Education

High school diploma or equivalent

Tools

MS Office

Job description

## Admin AssistantApply: Covenant Living at Mount Miguel - Spring Valley, CA: Full time: Posted Today: R0030663-2026## *We Are Inspired to Serve. Join us!*Part of a nationwide family of Continuing Care Retirement Communities is seeking an Administrative Assistant. This position is responsible for providing a wide variety of administrative duties to support the campus.******In this role, the Administrative Assistant will:******* Support various departments as needed, including preparation of greeting cards, photocopying, key requests, invoicing, filing, etc.* Complete computer (Word, Excel, Publisher, OneNote) assignments which may include: preparation of mailings, invoices, mailing lists, memos, and correspondences.* Regular updating assistance for resident electronic medical records and assist in the annual updating of resident information* Maintain inventory of office supplies and distribution, keeping a list of supplies to be ordered and keeping the copier supplies in order for residential and healthcare.* Provide support for administrative and large community events.* Provide support for administrative meetings by coordinating meetings, setting up meetings, and taking meeting notes.* Maintain campus contracts and certificates of Insurance & update as necessary* Create processes and procedures for administrative functions and in a common database.* Routine filing of resident information.* Process invoices for final administrative approval* Oversee large copy projects.* Provide support for reception desks.* Fill in as needed for Receptionist for meetings, lunch breaks or other circumstances.* Provide technological training and support to Concierge on the various software applications and office equipment.* Provide training and support for new initiatives and new receptionists.* Special projects as assigned by the administration office.******The ideal candidate will have:******* High school education or equivalent.* One year of related office experience providing clerical or administrative support.* Experience in healthcare setting.* Highly organized, detail oriented with excellent interpersonal and communication skills both verbal and written in English.* Ability to remain calm in an emergency situation.* Complete confidentiality when circulating general information* Proficient Microsoft Office Suite.* Must be able to deal tactfully with staff, residents, family members, visitors and general public and have an interest in and desire to work with older adults.**Compensation Pay Range:**$22.00 - $25.00 per hour**Reasonable Pay Estimate**A reasonable estimate of the pay range for this position is $22.00 - $25.00 per hour. There are numerous factors taken into consideration in determining the actual offered rate of pay, including but not limited to: job-related qualifications, experience, skills, education, geographic location, and consideration of internal and external equity.**For full time employees, we offer a generous benefits package that includes:*** Medical, dental and vision insurance* Employer paid group term life and disability* Paid Time Off (PTO) & six paid holidays* 403(b) with a 3% employer match* Fitness center use at most facilities.* Various voluntary benefits:* + Life, AD&D + Tuition assistance and scholarships + Employee assistance program + Legal services, home/auto insurance, discount purchasing program + Pet Insurance