Admin Assistant

Covenant Living Communities and Services; Spring Valley (CA); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Paid Time Off (PTO) & six paidholidays

403(b) with a 3% employer match

Fitness center use at most facilities

Life, AD&D

Tuition assistance and scholarships

Employee assistance program

Legal services, home/auto insurance, &

Discount purchasing program

Pet Insurance

Job summary

Covenant Living Communities and Services is seeking an Administrative Assistant to provide a wide range of clerical support across campus, including reception, invoicing, and meeting coordination.

The ideal candidate will have healthcare office experience, be highly organized, and proficient in the Microsoft Office Suite (Word, Excel, Publisher, OneNote). Fluency in English is required. This full-time role offers benefits for long-term care staff and a supportive work environment.

Qualifications

• High school education or equivalent.
• One year of related office experience providing clerical or administrative support.
• Experience in healthcare setting.
• Highly organized and detail oriented with excellent interpersonal and written English.
• Proficient Microsoft Office Suite (Word, Excel, Publisher, OneNote).

Responsibilities

• Provide broad administrative support across campus departments (greeting cards, photocopying, invoicing, filing).
• Prepare mailings, invoices, mailing lists, memos, and correspondences in Word, Excel, Publisher and OneNote.
• Update resident electronic medical records and assist in updating resident information annually.
• Maintain office supplies inventory and copier supplies for residential and healthcare.
• Support administrative and large community events and coordinate meetings.
• Take meeting notes and support administrative meetings; maintain contracts and COIs, update as needed.
• Create processes for administrative functions and routine filing of resident information.
• Provide reception coverage during breaks or other times as needed.

Job description

We Are Inspired to Serve. Join us!

Part of a nationwide family of Continuing Care Retirement Communities is seeking an Administrative Assistant. This position is responsible for providing a wide variety of administrative duties to support the campus.

In this role, the Administrative Assistant will:

• Support various departments as needed, including preparation of greeting cards, photocopying, key requests, invoicing, filing, etc.
• Complete computer (Word, Excel, Publisher, OneNote) assignments which may include: preparation of mailings, invoices, mailing lists, memos, and correspondences.
• Regular updating assistance for resident electronic medical records and assist in the annual updating of resident information
• Maintain inventory of office supplies and distribution, keeping a list of supplies to be ordered and keeping the copier supplies in order for residential and healthcare.
• Provide support for administrative and large community events.
• Provide support for administrative meetings by coordinating meetings, setting up meetings, and taking meeting notes.
• Maintain campus contracts and certificates of Insurance & update as necessary
• Create processes and procedures for administrative functions and in a common database.
• Routine filing of resident information.
• Process invoices for final administrative approval
• Oversee large copy projects.
• Provide support for reception desks.
• Fill in as needed for Receptionist for meetings, lunch breaks or other circumstances.
• Provide technological training and support to Concierge on the various software applications and office equipment.
• Provide training and support for new initiatives and new receptionists.
• Special projects as assigned by the administration office.

The ideal candidate will have:

• High school education or equivalent.
• One year of related office experience providing clerical or administrative support.
• Experience in healthcare setting.
• Highly organized, detail oriented with excellent interpersonal and communication skills both verbal and written in English.
• Ability to remain calm in an emergency situation.
• Complete confidentiality when circulating general information
• Proficient Microsoft Office Suite.
• Must be able to deal tactfully with staff, residents, family members, visitors and general public and have an interest in and desire to work with older adults.

Compensation Pay Range:

$22.00 - $25.00 per hour

Reasonable Pay Estimate

A reasonable estimate of the pay range for this position is $22.00 - $25.00 per hour. There are numerous factors taken into consideration in determining the actual offered rate of pay, including but not limited to: job-related qualifications, experience, skills, education, geographic location, and consideration of internal and external equity.

For full time employees, we offer a generous benefits package that includes:

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Paid Time Off (PTO) & six paid holidays
• 403(b) with a 3% employer match
• Fitness center use at most facilities.
• Various voluntary benefits:
  • Life, AD&D
  • Tuition assistance and scholarships
  • Employee assistance program
  • Legal services, home/auto insurance, discount purchasing program
  • Pet Insurance

For more information about Covenant Living and CovenantCare at Home, please visit www.covliving.org or www.covenantcareathome.org.

Covenant Living and CovenantCare Home Health and Hospice are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, or any other characteristics protected by local laws, regulations, or ordinances.