Admin Assistant

Rancho Santa Fe Association; Rancho Santa Fe (CA); On-site; USD 54,000 - 60,000; Full time

Job summary

Rancho Santa Fe Association is seeking an Administrative Assistant to perform a variety of clerical tasks and support department managers. Responsibilities include greeting members, answering phones, handling reservations, processing correspondence, and maintaining office systems.

Candidate should be highly organized with strong communication skills and proficiency in Word, Excel, and Publisher. Ability to work independently and collaboratively on marketing and administrative projects is

Qualifications

• Exceptional organizational skills and attention to detail.
• Excellent verbal and written communication abilities.
• Proficient with Word, Excel and Publisher.
• Ability to work independently and as part of a team.
• Willingness to take on new responsibilities as they arise.

Responsibilities

• Greet members and guests and provide information.
• Answer phones, transfer calls, and take messages.
• Accept reservations for meals and events.
• Process correspondence and general office tasks.
• Operate and schedule maintenance for copy machine; manage office supplies.
• Assist with the Club Master Calendar and data organization.
• Support database administration and member data entry.
• Develop tools to enhance member feedback.
• Assist with marketing materials and administrative support to managers.
• Handle special projects as assigned.

Skills

Organization

Communication

Microsoft Word

Microsoft Excel

Microsoft Publisher

Independent work

Team collaboration

Tools

Microsoft Word

Microsoft Excel

Microsoft Publisher

Job description

The Administrative Assistant performs a variety of administrative and clerical tasks. The suties include providing support to department managers and assisting in daily office needs.

RESPONSIBILITIES:

• Greets and welcomes members and guests and provides information
• Responsible for answering phones, transferring calls to appropriate departments and taking messages
• Accepts reservations for meals and special events
• Process correspondence
• Performs general office work such as operating and scheduling maintenance for copy machine and ordering inventory for office supplies
• Assists in managing the Clubs Master Calendar
• Collect and sort member data from various sources and organize for computer entry
• Assists with management of database administration
• Develop tools to enhance member feedback
• Assists the Administration Team in creating informative and engaging marketing materials for all aspects of the Club
• Provides administrative support to department managers as needed
• Special projects or other duties assigned as needed

OTHER REQUIREMENTS FOR THIS POSITION INCLUDE:

• Exceptional organizational skills and attention to detail
• Ability to communicate well verbally and in writing
• Knowledge of word, excel and publisher
• Ability to work independently and as part of a team
• A willingness to take on new responsibilities as they arise

PAY RATE:

$27.00

All offers are contingent upon a successful background check as well as a drug screening. We follow Federal guidelines related to drug screening results, prior to appointment of position.

Rancho Santa Fe Association is an Equal Employment Opportunity (EEO) employer. We consider all qualified candidates regardless of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status, pregnancy, disability or any other protected class under federal, state or local law.

Rancho Santa Fe Association is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status.