Admin Assistant

Atlantis Health Services; El Paso (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Atlantis Health Services in El Paso, TX seeks an Administrative Assistant to support the Administration department. This on-site, full-time role reports to upper management including CFO/CEO and handles office systems, procedures, and policies.

You will coordinate messages, manage inventories, assist HR onboarding, support accounting, and oversee Social Media and communications. Strong writing, Excel, and organization skills are essential to keep the office running smoothly.

Qualifications

• Strong reporting and writing skills.
• Proficient in Excel and Microsoft Office.
• Excellent organizational and problem-solving abilities.

Responsibilities

• Coordinate phone messages with Intake Staff and Managers for CFO and CEO.
• Purchase items for employee celebrations and coordinate office food deliveries.
• Update SOPs, Employee Handbook, Accounting, Office Manager, and HR manuals.
• Meet with managers/employees to discuss policy updates.
• Assist CEO in archiving upper management paperwork.
• Prepare reports, analyze data, and identify solutions to administrative problems.
• Maintain supplies inventory and place orders as needed.
• Provide clerical support to upper management and accounting department.
• Manage social media content (Facebook, Website).
• Support HR onboarding and onboarding presentations as needed.

Skills

Reporting

Writing

Excel

Microsoft Office

Organization

Professionalism

Problem Solving

Supply & Inventory

Verbal Communication

Job description

Job Description - Administrative Assistant

Position Title: Administrative Assistant

Department: Administration
Reports To: Upper Management; CFO/CEO
Location: On-site (El Paso, TX)
Employment Type: Full Time
FLSA Status: Non-Exempt

Administrator Assistant Job Purpose:

Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.

Administrator Assistant Job Duties:

• Coordinates phone messages with Intake Staff & Managers for CFO & CEO.
• Responsible for purchasing cakes for employee birthdays and anniversaries. Includes coordinating food deliveries for celebrations in the office.
• Primarily responsible for all policies & procedures updates to include: SOP’s, Employee Handbook, Accounting, Office Manager, Intake, Medical Assistant and Human Resources Manual.
• Will meet and provide feedback to managers/employees on established policies and procedures and any changes or additions necessary.
• Assists CEO in archiving upper management paperwork.
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• May assist in supplies inventory by checking inventory levels; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Provide clerical and administrative support to upper management when needed.
• Provide accounting and clerical assistance to the accounting department
• Manage and oversee social media content (Facebook, Website).
• Provide support as a backup for Accounting Clerk duties, including payroll.
• Assist on employees’ onboarding process and HR presentations to new employees as needed.
• Other duties may be assigned as deemed necessary.

Skills/Qualifications: Reporting Skills, Excellent Writing Skills, Excellent Excel knowledge, Microsoft Office Skills, Organization Skills, Professionalism, Problem Solving, Supply & Inventory Management, Verbal Communication.

Driving requirement is a must in order to travel to all clinic locations and for the purchasing of items to include employee celebrations, picking up supplies, bank runs, etc.

The described schedule may change due to the need of our patients and the Company.