Admin Assistant

Union Home Mortgage; Cincinnati (OH); On-site; USD 37,000 - 52,000; Full time

Job summary

Union Home Mortgage Corp. is seeking an organized administrative assistant to support the Vice President of Business Administration and the Campus Administrative Coordinator.

The role includes answering phones, handling messages, and performing clerical tasks such as copying, filing and faxing to keep operations smooth. You will coordinate materials, conference spaces, and meals for trainings and recruiting events, while assisting with onboarding new employees in the Administration Department

Qualifications

• High school diploma or equivalent required.
• 1+ years of relevant experience or training.
• Strong organizational and communication skills.
• Ability to multi-task and prioritize in a fast-paced environment.

Responsibilities

• Assist Vice President of Business Administration and Campus Administrative Coordinator with a variety of duties.
• Answer telephone, take messages, transfer calls or provide information.
• Perform clerical duties (photocopying, faxing, filing, collating).
• Coordinate materials, conference room space, reservations and lunches for trainings and recruiting meetings.
• Assist with onboarding new employees in the Administration Department.

Skills

Organizational skills

Attention to detail

Verbal and written communication

Multi-tasking

Education

High school diploma

Tools

Microsoft Office

Job description

OVERVIEWThis position works closely with the Executive Assistant and the Senior Management Team and provides general office support with a variety of clerical activities and related tasks which are to be done in an organized and efficient manner. At UHM, we understand diversity comes in many different forms. It’s our commitment to improve inclusion in the workplace through programs and policies that establish a positive and inclusive environment where every Partner, regardless of their background, can grow and excel. We value diversity, educate on equity, and create inclusive partner opportunities to ensure that you know #UBelongAtUHM!DUTIES & RESPONSIBILITIESAssists Vice President of Business Administration and the Campus Administrative Coordinator with a variety of dutiesAnswer telephone and takes message, transfers to voice mail or provides callers with appropriate information.May assist with other related clerical duties to include photocopying, faxing, filing and collatingCoordinates materials, conference room space, reservations and lunches for training and recruiting meetingsCampus administration to include stocking kitchens and validating the offices are in orderSupply ordering for the campus and for branch locations across the countryCreate and Develop Employee Appreciation InitiativesAssists with onboarding new employees in the Administration DepartmentSKILLS REQUIREDStrong organizational skills and attention to detailExcellent verbal and written communication skillsAble to work collectively with all partners at all levelsAbility to work independently on assigned tasks as well as to accept direction on given assignmentsGood problem-solving skillsProfessional in appearance and behaviorsWorks quickly with the ability to multi-task and prioritizeBusiness acumen with a strong sense of urgency and ability to anticipate needsEDUCATION & EXPERIENCEHigh school diploma or equivalent1+ years of relevant experience and/or training, or equivalent combination of education and experienceSUPERVISORY RESPONSIBILITIESNoneCERTIFICATES, LICENSES, & REGISTRATIONSNoneThis is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with this job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed.This employer participates in E-Verify. If hired, the employer will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.Equal Employment Opportunity StatementUnion Home Mortgage Corp. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws. Union Home Mortgage Corp. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.Union Home Mortgage Corp. expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability or veteran status. Improper interference with the ability of Union Home Mortgage Corp. employees to perform their expected job duties is absolutely not tolerated.